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HomeMy WebLinkAbout88 0519 minCI~f COUNCIL WORK SESSION MAY 19, 1988 K-BOB ' S RESTAURANT 11:30 A.M. MINUTES The Plainview City Council met in Work Session on Thursday, May 19, 1988, at 11:30 a.m., at K-Bob's Restaurant with Mayor E.V. Ridlehuber presiding. The following Councilmembers were present: Don Dickson, Barbara Dorman, Bobby James, Ross Owen and, Junior Brown. Absent was: Councilman Terry Clements and Junior Brown. Staff present were: James P. Jeffers, City Manager; Bill Hogge, Director of Public Works; Mike McDonough, Director of Municipal Services; David Blackburn, City Attorney; Norman Huggins, Director of Finance; Roy Osborne, Chief of Police; and Carla Reese, City Secretary. News media present: Richard Orr - Plainview Daily Herald. FLOODPLAIN. Mike McDonough, Director of Municipal Services presented a status report on the update of the floodplain noting this allows the citizens of Plainview to obtain flood insurance. Since 1974, Plainview has been in the emergency phase of the flood program and still remains in the emergency phase. In order for the City to continue to participate in the National Flood Insurance Program, the City will be required to go into the regular phase of the flood program. Before Plainview can begin to participate in the regular flood program the proposed base flood elevations must be published twice in a local newspaper. After the second notice is published a 90 day appeal waiting period will begin. If no appeals are received a six month waiting period will begin. During this waiting period the City will begin to adopt certain ordinances to be approved by the Federal Emergency Management Agency. The City can withdraw from the flood program, but if the City withdraws there will be no Federal Disaster Funding. ~EALT~{ DEPARTmENt. Jim Jeffers, City Manager presented the review of the request from the Health Department for an additional Sanitarian. Jim Jeffers noted last year the request for an additional Sanitarian was denied. Mike McDonough, Director of Municipal Services is analyzing the need for an additional Sanitarian by checking the duties of the Sanitarian at the Plainview Health Department, and also checking with Sanitarians at other city health departments and the duties they perform. Mike McDonough is also looking into the Sanitarian position being transferred to the Code Enforcement Department at City Hall. Jim Jeffers, City Manager also advised the Council of South Plains Community Action's submission of a proposal to the Health Department to send a Health Department employee to Nurse Practitioner's School in Dallas. The Health Department's assistance would be to provide a nurse to assume responsibilities 1 of 5 DO 0t]3 for the Clinic in Floyd County, and also provide assistance to Dr. Lyons who would be responsible for holding one clinic a month in Hale County, while their nurse is at school. South Plains Community Action stated they felt that having a nurse practicer could help cut cost, and enhance the capabilities of maternity care for the Health Department and South Plains Community Action. The City and County may be asked to provide additional funding. EMPLOYEE ORIENTATION. Norman Huggins, Director of Finance advised the Council that effective June 1, 1988, Employee Orientation will begin with all new employees to familiarize them with the procedures and practices of the City. CounCilmember Ross Owen suggested including a section in the orientation on safety, for this may possibly help with premiums on the workmen's compensation insurance. BANK DEPOSITORY AGREEMENT. Norman Huggins, Director of Finance noted two to four years is the standard depository agreement. State Law does not require municipalities to have depository agreements, but State Law does require if you advertise for depository agreements, how to advertise, and if two banks are located in the same town as the City advertising, you cannot go to an out of town bank. Norman Huggins advised he is working with the two banks in Plainview to get proposals on interest rates on checking accounts, rates on t-bills, and some alternative to t-bills. It was the consensus of the Council to call for bids for a depository agreement. AUDIT - UTILITY FRANCHISE. Norman Huggins, Director of Finance presented to the Council a proposal to hire a firm to audit franchise fees. If no errors are found auditing firm will not get paid, if errors are found they will get 50% of what they recover for the City. Council advised Norman to proceed with the bid process for hiring an auditing firm to audit franchise fees and present back to the Council in four to six weeks. SOUTHWESTERN BELL TELEPHONE FRANCHISE. David Blackburn, City Attorney presented the status report on the telephone franchise, noting a model ordinance has been prepared in draft form, and soon to be prepared in final form. The only cities receiving materials on the draft franchise ordinance are cities who have made financial contributions to the "committee". David Blackburn has requested copies of the materials on the draft ordinance from several cities, but as of yet has not received any information. City can join with a group of other cities and try getting materials on the draft ordinance, or give financial contributions to the City's Committee in return for materials on the draft ordinance. Councilwoman Barbara Dorman made a motion for the City Attorney's Office to begin working directly with Southwestern Bell Telephone. Motion was duly seconded by Councilman Don Dickson and carried by a unanimous vote, five for and two absent. STREET LIGHTS. Jim Jeffers, City Manager presented the review of the discontinuance of street lights on Broadway, noting if the 2 of 5 lights are removed the Downtown Merchants Association will have no place to hang their Christmas decorations. It was the consensus of the Council to contact the Downtown Merchants Association and notify them of the light poles being removed so they could be making other arrangements for the Christmas decorations. PLATTING PROCEDURE. David Blackburn, City Attorney presented to the Council the extra-territorial jurisdiction platting requirements. According to the State Law, one mile from the City limits is the extra-territorial jurisdiction. City and County must both go through the process of approving plats located in the extra-territorial jurisdiction, if the procedure is not followed by State Law a penalty can be assessed upon the County Clerk, if the plat is recorded. County Clerk is responsible for making sure appropriate endorsements are attached to the plat when received. When a survey is complete the plat is forwarded to Planning and Zoning Commission, Engineering Department, City Attorney's Office and City Council for approval. David Blackburn, City Attorney noted there is a violation of the plat in the Ballard Subdivision which is, the property set back line abutting 34th Street is not deep enough, and all public access is cut off. The remedies in dealing with these violations are, injunctive relief on any sale of the property, refuse to connect any property in the subdivision to utilities, penalty and damages to $1,000.00 per day, revoke the plat of property owner, or have owner replat all the property. Council advised City Attorney's Office to attempt to structure some kind iof City/County agreement on the extra-territorial jurisdiction before anymore problems occurred. If necessary the violation in the Ballard Subdivision will be included as an Agenda item to discuss in Executive Session. EXECUTIVE SESSION. The Executive Session to discuss the Alexander v. City of Plainview was not conducted. The City Council rew[ewed the following items for action at the City Council Meeting on May 24, 1988. 1) INVOCATION 2) OPENING OF COUNCIL: This meeting of the Plainview City Council is being conducted in compliance with the Texas Open Meetings Law. 3) ZONE CASE 553 - Second and final reading of Ordinance No. 88-2572. An Ordinance amending Zoning Ordinance No. 82-2478 and the official zoning map of the City of Plainview so as to make the following changes: request of Terrisu Sims for rezoning Lots 4 and 5, Block 2, Sunset Heights Subdivision from an R-1 (Single-Family Residential) Zoning District to a C.R.D. (Commercial Retail) Zoning District for commercial uses and located at 1315 Quincy. 4) INSURANCE - MAJOR MEDICAL. Resolution No. R88-149. A Resolution of the City Council of the City of Plainview, Texas designating a provider for major medical insurance for the City of Plainview Employees. 3 of 5 ALL MATTERS ~]tDER ITE~ --5 CONSENT CAT.RNDAR ARE CONSIDERR~ TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED ON A MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS OTHER THAN THE ASKING OF QUESTIONS FOR SIMPLE CLARIFICATION. ON OBJECTION BY ANY PARTY TO THE INCLUSION OF ANY ITEM ON THE CONSENT CALENDAR, THAT ITEM SHALL BE REMOVED FROM TMR. CONSENT CALENDAR. SUCH OBJECTION MAY BE RECORDED ANY TIME PRIOR TO THE TAKING OF A VOTE ON THE MOTION TO APPROVE THE CONSENT CALRNDAR. ALL SUCH ITEMS SHALL BE CONSIDERRn INDIVIDUALLY IN THE ORDER IN WHI CH THEY ARE OBJECTED TO, IM~R~IATELY FOLLOWING THE CONSIDERATION OF THE CONSENT CALENDAR. 5) CONSENT C~r.RNDAR a) Minutes b) Department Reports c) Budget Expenditures d) PLUMBING CODE - Second and final reading of Ordinance No. 88-2751. An Ordinance of the City of Plainview, Texas, amending the Plumbing Code of the City of Plainview, Texas (Ordinance No. 85-2587), prohibiting the use of any lead pipes, solder, or flux in the installing or repair of any plumbing in a residence or non-residential plumbing system which provides water for human consumption; directing the publication of the descriptive caption of this ordinance with penalty provisions of the Plumbing Code; and providing for an effective date of this ordinance. e) PLUMBING BOARD - APPOINTMENT. Resolution No. R88-135. A Resolution of the City Council of the City of Plainview, Texas appointing an individual to serve on the Plumbing Board of the City of Plainview. (Item was tabled from previous Council Meeting) f) LEGAL SERVICES - TOM HAMILTON. Resolution No. R88-142. A Resolution of the City Council of the City of Plainview, TeXas authorizing the Mayor to execute a Memorandum and Agreement for Legal Services with Tom Hamilton. g) PLANNING BOARD AND ZONING CO~H~ISSION - APPoI~S. Resolution No. R88-143. A Resolution of the City Council of the City of Plainview, Texas appointing individuals to serve on the Planning Board and Zoning Commission of the City of Plainview. h) BOARD OF ADJUSTMENT - APPOINT~RNTS. Resolution No. R88-145. A Resolution of the City Council of the City of Plainview, Texas appointing individuals to serve on the Board of Adjustment of the City of Plainview. i) HUMAN RELATIONS COMMISSION - APPOINTMENT. Resolution No. R88-146. A Resolution of the City Council of the City of Plainview, Texas appointing individuals to serve on the Human Relations Commission of the City of Plainview. 4 of 5 O0 08'8 j) COUNCIL LIAISON - APPOINTMENT. Resolution No. R88-147. A Resolution of the City Council of the City of Plainview, Texas confirming the appointments of Councilmembers to serve as Committee liaisons for the various Boards, Commissions and Committees of the City of Plainview. k) MAYOR PRO-TEM - APPOINTMENT. Resolution No. R88-148. A Resolution of the City Council of the City of Plainview, Texas appointing a Mayor Pro-Tem. 1) COUNTRY CLUB - LEASE. Resolution No. R88-150. A Resolution of the City Council of the City of Plainview, Texas authorizing the Mayor to execute a Memorandum of Agreement and Lease with the Plainview Country Club. m) ST~RRT - SOUTHWEST THIRD - PROHIBITING PARKING, STOPPING OR STANDING. Ordinance No. 88-2753. An Ordinance prohibiting the parking, stopping or standing of any motor vehicle on a portion of Southwest Third Street, Plainview, Texas; providing a penalty and providing for the passage of such Ordinance as an emergency. 6) EXECUTIVE SESSION. Executive Session to discuss pending litigation as authorized by Article 6252-17 Section 2(e). (Alexander vs. City of Plainview.) 7) OATH OF OFFICE - MAYOR PRO-TEM. 8) LITIGATION STATEMENT. pending litigation. Issuance of a statement concerning 9) PERSONNEL - SALARY ADJUSTMENTS. Resolution No. R88-119. A Resolution of the City Council of the City of Plainview, Texas implementing salary adjustments. (This item was tabled from the previous Council Meeting) MAYOR PRO-TEM. Councilwoman Barbara Dorman made a motion for the oldest Councilmember to remain as Mayor Pro-Tem. Motion was duly seconded by Ross Owen and carried by a unanimous vote. ADJOURNMENT. Councilwoman Barbara Dorman made a motion the Meeting be adjourned. Motion was duly seconded by Councilman Ross Owen and carried by a unanimous vote. There being no further business Mayor E.V, Ridlehuber adjourned the Meeting at 1:25 p.m. Carla Reese, City Secretary E.V. Ridlehuber, Mayor 5of 5