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HomeMy WebLinkAbout88 0609 minCITY COUNCIL WORK SESSION JUNE 9, 1988 K-BOB'S RESTAURANT 11:30 A.M. MINUTES The Plainview City Council met in Work Session on Thursday, June 9, 1988, at 11:30 A.M., at K-Bob's Restaurant with Mayor E.V. Ridlehuber presiding. The following Councilmembers were present: Alton Jackson, Don Dickson, Bobby James, Junior Brown, Barbara Dorman and Ross Owen. Councilmember Terry Clements was absent. Staff present were: James P. Jeffers, McDonough, Director of Municipal Services; Police and Joe Ferguson, Fire/EMS Director. City Manager; Mike Roy Osborne, Chief of News media present: Richard Orr - Plainview Daily Herald, Gregg Teer of the Amarillo Globe News and Ken Halbleib - K.V.O.P. Radio. Guest present: John Warrick and Jack Oswald of the Downtown Merchants and Tiffin Worthen and Mitch Elmore of Southwestern Public Service. STREET LIG~TS. Jack Oswald and John Warrick presented various arguments as to why the City Council should reconsider the discontinuance of street lights in the downtown area, not only on Broadway Street but in the alleys. After a lengthy discussion the City Council took no action, which means City staff is to continue with the appropriate actions in discontinuing said street' lighting. HEALT~ DEPARTMENT. The City Council reviewed a letter dated May 9, 1988, from the South Plains Community Action Association, Inc., to Mary Lou Truesdale, R.N. for the Plainview Hale County Health Department. In the body of the letter the South Plains Community Action Association proposed to send an R.N. to Nurse Practitioner School in order to "improve" Family Planning Services. The certification of an individual as a nurse practitioner would also possibly allow the Health Department to begin providing maternity care. The Health Department is requesting the City and County consider funding any salary adjustments in the two office clerks salary, who are currently funded by the South Plains Community Action Association Grant for family planning. The City and County are requested to do such due to the fact that South Plains Community Action Association would freeze the salaries of those employees at least thru June 1, 1990, if the nurse practitioner avenue is pursued. It was the consensus of the City Council that the City was to officially go on record as being opposed to the certification of an employee as a nurse practitioner, and that the City inform the Health Department that if they choose to pursue such that the City will not participate in subsidizing the salaries of the clerical assistants. 1 of 5 O0 09! PLATTING - ~-TERRITORIAL JURISDICTION. The City Council was advised the City Attorney would address the CommisSioner's Court on June 13, 1988, in hopes of establishing a procedure whereby plats within the City's extra-territorial jurisdiction will be routinely submitted for City review and approval. The City Manager requested that the City Council consider waiving the $200.00 filing fee for the Ballard Subdivision. Said recommendation was made in order to show a good faith effort on the part of the City to rectify any perceived misunderstandings on the subdivision, which was approved by the County prior to City review. Councilwoman Barbara Dorman moved that the filing fees be waived. Motion was duly seconded by Councilman Dickson and failed by the following vote. Ayes, Dorman and Dickson. Nayes, Jackson, Brown, James and Owen. DEPOSIT~R¥ AGREEMENT. It was announced that the depository agreement bid package was not yet ready and would be submitted for Council review at the next Work Session. S~REET SWEEPER POLICY. The City Council was presented with the "Street Sweeper Report and Plan of the City of Plainview, Texas dated March 31, 1988," as prepared by the Public Works Division. The City CounCil was asked to review such and be prepared to discuss the report at the next Work Session. Turning to the financial question, the City Manager adviSed that the street cleaning department budget has an annual expense of $58,094.00, which includes two full-time personnel, but does not include any equipment replacement. The last street sweeper the City purchased was during the 1985 - 1986 fiscal year and cost approximately $90,000.00, and was financed with Revenue Sharing Funds. The City Manager recommended that $40,000.00 per year be set aside for equipment replacement, and noted the Council will need to make a policy decision of the level of service to be provided thru the street sweeping and how the additional money is to be generated. The various options to be reviewed are: Transfer of the total expense to the Sanitation Department, and utilize user fees to fund the project. It was anticipated approximately $1.10 in additional fees would be required in order to accomplish such. The other options were to continue as is and hope to identify additional funds within the general fund; stop street sweeping all together; modify the level of street sweeping service; finance the replacement of equipment thru the Sanitation Fund and continue to finanCe the operational aspects thru the General Fund; or look to the private sector for providing said service. E-911. Fire/EMS Director presented the City Council with the first draft of a proposed contract between the City of Plainview and the Lubbock 911 Special District. The City Council authorized City staff to proceed with concluding negotiations with the LUbbOck District and submit the contract for final consideration. The Council also authorized the discontinuance of participation in the State 911 System. 2 of 5 O0 PARKS - 10T~ & F~IS PLAYA LAKE. The City Manager advised that the Garland Street Church of Christ had offered, in its latest proposal, to deed to the City a 10 foot strip on 10th Street between Garland and the playa lake; deed the Church's portion of the lake to the City; and have the City deed its lot on the south end of the lake property to the Church. It was noted by the City Manager that it was questionable as to whether or not the City could be engaged in such a land swap without all properties in question being appraised and make sure they are of an equal value. After a lengthy discussion Councilman Don Dickson moved that the offer of the Garland Street Church of Christ be rejected and discontinue any future negotiations. Motion was duly seconded ~by Councilman Ross Owen and carried by a unanimous vote. Councilman Don Dickson moved that the City authorize that the 10th & Ennis playa lake be open for fishing sponsored by the Chamber of Commerce during the Sunfest, 1988 activities, contingent upon the Church's approval. Motion was duly seconded by Councilman Alton Jackson and carried by a unanimous vote. WATER - "CLEANED" WATER LINE REPORT. The City Manager presented the "Water Main Cleaning Report of the City of Plainview June, 1988", as prepared by Director of Public Works William R. Hogge. The report was requested by the Council at the February, 1988, Amarillo Retreat. The report indicated that there was poor water delivery in the area west of Quincy Street and north of llth Street for numerous residence which were connected to a 2" cast iron water main. In 1985, the City cleaned approximately 67,778 feet of 2" cast iron pipe, and said cleaning efforts have been extremely successful and were five times less in cost than replacing the lines. At present time there is estimated to be 108,275 feet of uncleaned 2" water lines with 35% of those mains, or approximately 38,040 feet having water flow rates less than 22 gallons per minute. The Engineering Department is recommending those lines be cleaned at a total estimated cost, by a contractor, of $70,000.00 with an additional $17,300.00 in City cost. The City Council was asked to review the report and be prepared to discuss it further at the next Work Session. SET~ WARD. The City Manager advised Commissioner James Belk, had requested the City provide an estimate for the price per one thousand gallons of water if the Seth Ward Water Improvement Project is to be served by the City thru the selling of the water in bulk. Commissioner Belk also requested as to whether or not the City would participate in running a water line near the intersection of Aylesworth and Austin to the Seth Ward area, with Commissioner Belk stating the City may be interested in utilizing said line for future service in the area. After a brief discussion it was the consensus of the City Council that said information could not be provided until additional information was provided by the County .concerning the amount of water to be used, as well as some more in depth research as to what expenses the Seth Ward Subdivision should be responsible for. 3 of 5 083 The City Council reviewed the following items for Council action for its Regular Meeting of June 14, 1988: ALL MATTERS UNDER ITEM 3 CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED ON A MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS OTHER THAN THE ASKING OF QUESTIONS FOR SIMPLE CLARIFICATION. ON OBJECTION BY ANY PARTY TO THE INCLUSION OF ANY ITEM ON THE CONSENT CALENDAR, THAT ITEM SHALL BE REMOVED FROM THE CONSENT CALENDAR. SUCH OBJECTION MAY BE RECORDED ANY TIME PRIOR TO THE TAKING OF A VOTE ON THE MOTION TO APPROVE THE CONSENT CALENDAR. ALL SUCH ITEMS SHALL BE CONSIDE~RD INDIVIDUALLY IN THE ORDER IN WHICH THEY ARE OBJECTED TO, IMMEDIATELY FOLLOWING THE CONSIDERATION OF THE CONSENT CALENDAR. 3) CONSENT CALENDAR a) Minutes b) Department Reports c) Budget Expenditures d) PLUMBING BOARD - APPOINT~RNT. Resolution No. R88-135. A Resolution of the City Council of the City of Plainview, Texas appointing an individual to serve on the Plumbing Board of the City of Plainview. e) PLANNING BOARD AND ZONING_ COMMISSION - APPOINTMENTS. Resolution No. R88-143. A Resolution of the City Council of the City of Plainview, Texas appointing individuals to serve on the Planning Board and Zoning Commission of the City of Plainview. f) BOARD OF ADJUSTMENT - APPOINTMENTS. Resolution No. R88-145. A Resolution of the City Council of the City of Plainview, Texas appointing individuals to serve on the Board of Adjustment of the City of Plainview. g) HUMAN RELATIONS COMMISSION - APPOINT~R~T. Resolution No. R88-146. A Resolution of the City Council of the City of Plainview, Texas appointing individuals to serve on the Human Relations Commission of the City of Plainview. h) STREET LIGHT DISCONTINUANCE - UNIT 2 - BROADWAY STREET. Resolution No. R88-151. A Resolution of the City Council of the City of Plainview, Texas authorizing the permanent removal of street lights in "Unit 2", on Broadway Street. i) ELECTRICAL BOARD - REMOVAL FROM OFFICE. Resolution No. R88-152. A Resolution of the City Council of the City of Plainview, TeXas removing Hal Wesley from the Board of Electrical Examiners. 4 of 5 O0 094 j) LOADING AND UNLOADING ZONES. Resolution No. R88-153. A Resolution of the City Council of the City of Plainview, Texas approving loading and unloading zones. k) SOUTHWESTERN PUBLIC SERVICE - ELECTRIC BILLING EXAMINERS CONTRACT. Resolution No. R88-154. A Resolution of the City Council of the City of Plainview, Texas authorizing the Mayor to execute a contract with Phone Billing Examiners (PBX) auditing the City electrical billings. 4) EXECUTIVE SESSION. Executive Session to discuss pending litigation as authorized by Article 6252-17 Section 2(e). (Alexander vs. City of PlainvieW.) 5) LITIGATION STATE~RNT. pending litigation. Issuance of a statement concerning EXECUTIVE SESSION. Executive litigation as authorized by (Alexander vs. City of Plainview). Session to discuss pending Article 6252-17 Section(e). Mayor Ridlehuber necessary. announced the Executive Session was not ADJOURNMENT. There being no further business Mayor Ridlehuber adjourned the meeting at 1:45 p.m. E.V. Ridl~hh~ber, Mayor ATTEST: 5 of 5