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HomeMy WebLinkAbout88 0707 minO0 105 CITY COUNCIL WORK SESSION JULY 7, 1988 K-BOB'S RESTAURANT 11:30 A.M. MINUTES The Plainview City Council met in Work Session, on Thursday, July 7, 1988, at 11:30 A.M. at K-Bob's Restaurant with Mayor E.V. Ridlehuber presiding. The following Councilmembers were present: Don Dickson, Bobby James, Ross Owen and Terry Clements. Absent were Councilmembers Barbara Dorman, Junior Brown and Alton Jackson. Staff present were: James P. Jeffers, City Manager; Bill Hogge, Director of Public Works; Mike McDonough, Director of Municipal Services; Roy Osborne, Chief of Police; Joe Ferguson, Fire/EMS Director; David Blackburn, City Attorney; David Witcher, Administrative Intern and City Secretary Carla Reese. Guest present: Bettye Kitch of Haynes and Boone. PLAINVIEW INDEPENDENT SCHOOL DISTRICT. SUBDIVISION REGULATIONS - BUILDING PERMIT VARIANCE - PISD. Resolution No. R88-162. A Resolution of the City Council of the City of Plainview, Texas, granting a variance from the Subdivision Ordinance by allowing the issuance of the building permit for the construction of a new Pre-K thru 4 Elementary School on South Ennis Street prior to completion of the platting process. Mike McDonough, Director of Municipal Services presented Resolution No. R88-162 to the Council noting this is a variance of the building permit, not a waiver, to enable the school district to begin preliminaries for the construction of the new school before platting is complete. It was the consensus of the Council to defer action on Resolution No. R88-162 until the Council Meeting on Tuesday, July 12, 1988. STREET PAVING - ENNIS. Resolution No. R88-163. A Resolution of the City Council of the City of Plainview, Texas authorizing the Mayor to execute the necessary agreements with property owners on South Ennis and the Plainview Independent SchoOl District in order to complete, in a timely fashion, the paving of South Ennis in order to serve a Pre-K thru 4 Elementary School. Jim Jeffers, City Manager presented to the Council Resolution Ho. R88-163 noting the cost of paving Ennis Street would be shared 50./50 between the City and the School, excluding any cost of paving of property which the School District owns. David Howard, a member of the Plainview Independent School Board has contacted the Oldfield's and Gregg's concerning the paving of Ennis Street, and has tentatively set up an agreement with the Oldfield's and Gregg's to dedicate right-of-way with the City and Plainview 1 of 5 O0 lOG Independent School District paving costs up front, when the property develops, the Oldfield's and Gregg's would reimburse the City and School for the paving cost. Jim Jeffers, City Manager also noted he had contacted a relator in reference to the Ultimate Courts property on Ennis Street, and he had been~advised the property was in contract for sale, but the relation would not identify the party involved. The Council advised staff to prepare the necessary documents for the Oldfield's and Gregg's and the City and School for sharing the paving cost of South Ennis. SET~ WARD. Jim Jeffers, City Manager presented to the Council the review of the request for financing the construction of 2100' of a 8" water line between Austin and Date Street on 24th Street for the Seth Ward Water Improvement Project, with an estimated cost of $8,000.00. It was discussed from a long range standpoint it would be better to install a 12" line rather than an 8" line and try to recoup the cost in the water rates charged to the Seth Ward residents. Mr. Jeffers noted the Public Utilities Commission can regulate the water rates outside the City limits, and if any resident of Seth Ward opted to file a complaint. It was also noted that the County had not provided the information the City had requested in regard to projected annual consumption figures and other topics. Councilman Ross Owen made a motion to table this item for additional information. Motion was duly seconded by Councilman Bobby James and carried by a unanimous vote. WORK SESSION. Jim Jeffers, City Manager advised Council the Work Session of August 4, 1988, would be held at the Plainview Club, and Council agreed to continue to meet there for three months. ST~RRTS - RIGRT-OF-WA¥/UTILITY PLACEMENT. Bill Hogge, Director of Public Works presented to the Council the encumbrance of public right-of-ways and utility placement in public right-of-ways, noting there was no written policy for the location, where utility placements were installed on public right-of-ways. In the past there has been a general policy on utility placements subject to the approval of the engineering department. It was the consensus of the Council to make the proposed changes in the ordinance for utility placement and bring such back to the Council for approval. STREETS - SOUT~ QUINCY PAVING PROJECT. Jim Jeffers, City Manager presented the review of cost estimates for the paving of South Quincy from 5th Street to Southwest Third Street, noting for a farm-to-market type paving the cost would be $114,000.00, and for urban type paving, which is the same as North Quincy, the cost would be $697,000.00. Bill Hogge, Director of Public Works suggested a request to fund the extension of South Quincy might be submitted to the Texas Department of Highways since it does connect with Highway 194. Councilman Ross Owen made a motion to prepare the necessary documents for making a request to the Texas Department of Highways to fund the extension of South Quincy. Motion was duly seconded by Councilman Bobby James and carried by a unanimous vote. BUDGET. Jim Jeffers, City Manager notified the Council the Budget would be delivered to them on Friday July 18, 1988, and he would begin setting up the Work Sessions for such. 2 of 5 O0 107 CARNIVALS. It was discussed that location regulations for carnivals is thru zoning ordinance. It was also noted that carnivals are required to present Certificates of Insurance. Councilman Bobby James questioned if the Certificates of Insurance were verified with the company to make sure their insurance was in effect, and if Said company was licensed to do business in the State of Texas. Mayor E.V. Ridlehuber questioned if carnivals were required to pay a sales tax fee, if so, was the City receiving their 1.5%. It was the consensus of the Council to bring this back for further discussion at a future date.. The City Council reviewed the following items for Council action for its Meeting of July 12, 1988. 1) INVOCATION 2) OPENING OF COUNCIL: This meeting of the Plainview City Council is being conducted in compliance with the Texas Open Meetings Law. 3 ) PLAINVIEW INDEPRNDENT SCHOOL DISTRICT: a. Subdivision Regulations - Building Permit Variance - PISD. Resolution No. R88-162. A Resolution of the City Council of the City of Plainview, Texas, granting a' variance from the Subdivision Ordinance by allowing the issuance of the building permit for the gonstruction of a new Pre-K thru 4 Elementary School on South Ennis Street prior to completion of the platting process. b. Street paving - Ennis. Resolution No. R88-163. A ResOlution of the City Council of the City of Plainview, Texas authorizing the Mayor to execute the necessary agreements with property owners on South Ennis and the Plainview Independent School District in order to complete, in a timely fashion, the paving of South Ennis in order to serve a Pre-K thru 4 Elementary School. 4) BUDGET A~RND~ - WATER DISTRIBUTION. Ordinance No. 88-2754. First reading. An Ordinance of the City Council of the City of Plainview, Texas, amending the 1987-1988 Budget of the City of Plainview; and appropriating additional funds from the water and sewer utility fund. ALL MATTERS UNDER ITEM 5 CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED ON A MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS OTHER THAN THE ASKING OF QUESTIONS FOR SIMPLE CLARIFICATION. ON OBJECTION BY 'ANY PARTY TO THE INCLUSION OF ANY ITEM ON THE CONSENT CALENDAR, THAT ITEM SHALL BE REMOVED FROM THE CONSENT CALENDAR. SUCH OBJECTION MAY BE RECORDED ANY TIME PRIOR TO THE TAKING OF A VOTE ON THE MOTION TO APPROVE THE CONSENT CALENDAR. ALL SUCH ITEMS SHALL BE CONSIDF~R~ INDIVIDUALLY IN THE ORDER IN WHICH THEY ARE OBJECTED TO, IMMEDIATELY FO~NG THE CONSIDERATION OF THE CONSENT CALENDAR. 3 of 5 oo 108 5 ) CONS~qT CAL~IDAR a) Minutes b) Department Reports c) Budget Expenditures d) PLUMBING BOARD - APPOINTMENT. Resolution No. R88-135. A Resolution of the City Council of the City of Plainview, Texas appointing an individual to serve on the Plumbing Board of the City of Plainview. (tabled from last Meeting) e) BOARD OF ADJUSTMENT - APPOINTMENTS. Resolution No. R88-158. A Resolution of the City Council of the City of Plainview, Texas, appointing individuals to serve on the Board of Adjustment of the City of Plainview. (tabled from last Meeting) f) AIRPORT - FEDERAL AVIATION ADMINISTRATION LEASE. Resolution No. R88-161. A Resolution of the City Council of the City of Plainview, Texas authorizing Mayor E.V. Ridlehuber to execute Supplemental Agreement No. 1 entitled Lease No. DTFAO7-84-L-01031. g) HUMAN RELATIONS COMMISSION - APPOINTMENT. Resolution No. R88-164. A Resolution of the City Council of the City of Plainview, Texas appointing individuals to serve on the Human Relations Commission of the City of Plainview. h) PLANNING BOARD AND ZONING COMMISSION - APPOINTMENT. Resolution No. R88-165. A Resolution of the City Council of the City of Plainview, Texas, appointing individuals to serve on the Planning Board and Zoning Commission of the City of Plainview. i) BID - HIGH PRESSURE SEWER MACHINE. Resolution No. R88-166. A Resolution of the City Council of the City of Plainview, Texas awarding a bid for one trailer mounted high pressure sewer cleaning machine. j) BID - REFUSE PACKER BODY. Resolution No. R88-167. A Resolution of the City Council of the City of Plainview, Texas awarding the bid for a refuse packer body. 6) EXECUTIVE SESSION. Executive Session to discuss pending and contemplated litigation as authorized by Article 6252-17 Section 2(e). (Alexander v. City of Plainview) (Ballard Subdivision) 7) SUBDIVISION - BALLARD. Resolution No. R88-160. A Resolution of the City Council of the City of Plainview, Texas authorizing the City Attorney's Office to take action within the parameters discussed in Executive Session pursuant to contemplated litigation. (tabled from last Meeting) Councilman Don Dickson made a motion to adjourn into Executive Session. Motion was duly seconded by Councilman Bobby James and carried by a unanimous vote. 4 of 5 O0 109 Mayor E.V. Ridlehuber reconvened the Meeting from Executive Session at 1:20 p.m. STREET LIGHTS. Councilman Terry Clements suggested reconsideration for street lights on Broadway Street should be put on the Agenda for the next Council Meeting. No Councilmember present rejected. ADJO~NT. Councilman Ross Owen made a motion to adjourn. Motion was duly seconded by Councilman Terry Clements and carried by a unanimous vote. There being no further business Mayor E.V. Ridlehuber adjourned the Meeting at 1:30 p.m. ATTEST: Carla Reese, City Secretary 5 of 5