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HomeMy WebLinkAbout88 0818 min80 140 CITY COUNCIL WORK SESSION AUGUST 18, 1988 PLAINVIEW CLUB 11:30 A.M. MINUTES The Plainview City Council met Work Session on Thursday, August 18, 1988, at 11:30 a.m. at the Plainview Club with Mayor E.V. Ridlehuber presiding. The following Councilmembers were present: Bobby James, Terry Clements, Don Dickson, Junior Brown and Ross Owen. Councilmembers Alton Jackson and Barbara Dorman were absent. Staff present: James P. Jeffers, City Manager; Bill Hogge, Director of Public Works; Mike McDonough, Director of Municipal Services; Roy Osborne, Chief of Police; David Blackburn, City Attorney; Norman Huggins, Director of Finance; Joe Ferguson, Fire Chief; and ~City Secretary, Carla Reese. News Media present: Richard Orr - Plainview Daily Herald. Guest present: Bill Johnson. Richard Watson, Jim West, Jerry Hinnenkamp and PLAINVIEW INDEPENDENT SCHOOL DISTRICT. Review of La Mesa Subdivision. Jim Jeffers, City Manager notified Council that Small Business Administration had signed their contracts, Melvin Gregg's attorney had their contracts and would probably be signed within a week and Plainview Independent School District had looked at their contract and felt everything was in order, therefore all the land to the west was taken care of. Council was reminded of the letter from the Oldfield's attorney and was advised of the following options; pursue an assessment program, abide by what Oldfield's have requested, or an alternate plan which would shift the alignment of Southwest 3rd and Ennis Street to the west and enable the street to go around the Oldfield's. Council was in agreement of realigning Southwest 3rd and Ennis Street to avoid the Oldfield's and preSent this change to Plainview Independent School District for their approval. Richard Watson of Plainview Independent School District notified Council of an agreement between the Gabriel's and Plainview Independent School District in reference to the paving of Southwest 8th and Garland Street at Plainview Independent School District's cost, with no time frame as to when paving must be done. HOUSING MINIMUM STANDARDS. Mike McDonough, Director of Municipal Services presented a review of an unwritten policy which would not initiate any condemnation proceedings on occupied structures, due to standards that if occupied structure are condemned, the City's responsibility of finding housing for the occupants. Council was in agreement for following the ordinance on condemnation of occupied structures, and having Richard Orr of the Plainview Daily Herald do a story on such, stating that the "unwritten policy" was abolished. 1 of 5 O0 14! HEALTH DEPARTW~Ff - Quarterly update. Session. Tabled for future Work FIRE/EMS. Jim Jeffers, City Manager presented the review of a 40 hour work week which would require the hiring of nine additional people. Council was of the opinion to defer and reconsider with Police/Fire consolidation. VEHICLE FLEET. Review of policy and inventories. future Work Session. Tabled for PLAINVIEW INDUSTRIAL FOUNDATION. Jim Jeffers, City Manager presented to the Council a review of the Plainview Industrial Foundation contract noting that one option in last years contract was a lump sum payment of $25,000.00, for the salary of an executive director for Plainview Industrial Foundation. It was the consensus of the Council to proceed with the development of a contract the same as last year and bring back to the Council for approval. AIRPORT IMPROVEMENTS. Review of engineering services. Jim Jeffers, City Manger noted Parkhill, Smith and Cooper had agreed in the City providing their own inspections for the Airport Runway Extension. Parkhill, Smith and Cooper is now indicating they cannot accept the liability for an individual who is not one of their personnel due to education training and time, that Parkhill, Smith and Cooper would have to provide. Amarillo had tried and it did not work, and the FAA will not allow the City to "make money" off the grant. Council was of the opinion that the Airport Board should demand an explanation from Parkhill, Smith and Cooper as to why they backed out on their earlier agreement. STREETS/ALLEY. Jim Jeffers, City Manager presented the review of the maintenance policy for asphalt paved alleys noting in order to patch holes in the asphalt with cold mix it must be also sealcoated. It was also noted there is no policy for property owners being responsible for the upkeep of their own alleys. It was the consensus of the Council to put back on the Agenda for discussion at a later Work Session. STREETS. Review of right-of-way encumbrances ordinance. Council advised to proceed with adoption at regular City Council Meeting. SENIOR CITIZENS. Review of request for expansion of parking lot. Mike McDonough, Director of Municipal Services presented to the Council a request from the Hale County Senior Citizens Association to enlarge the off street parking at the Senior Citizens facility from the present 41 parking spaces to 86 parking spaces. Staff has reviewed such and additional parking area is needed. In view of the need for additional parking, the following is proposed; align the west edge of the lot to a north-south line, which will run from behind the curb on 12th Street to the alley at the south end of the parking lot. It is also recommended that the area to 2 of 5 142 the east of the present parking area be dedicated to the center for parking. Estimated total project cost is $27,300.00. Jim West representing Hale County Senior Citizens Association addressed the Council noting he had received several complaints due to the shortage of parking at the Center. West also noted the Senior Citizens Association would be willing to share in 1/3 of the cost for providing additional parking. West is to meet with County Commissioners to get their input in sharing 1/3 the cost for providing additional parking. It was the consensus of the Council to share in 1/3 of the cost to provide a additional parking and call for a public hearing to get input from the citizens concerning the use of a portion of the City park for additional parking area. STREETS LIGHTS. Jim Jeffers, City Manager asked Council how to handle the concert slabs where street lights had been removed, remove them or cap and paint them. Council agreed in having the concrete slabs capped and painted. The following Agenda items were reviewed for possible action at the City Council Meeting on August 23, 1988. 1) INVOCATION 2) OPENING OF COUNCIL: This meeting of the Plainview City Council is being conducted in compliance with the Texas Open Meetings Law. 3) DEPOSITORY AGREF2~RNT. Resolution No. R88-171. A Resolution of the City Council of the City of Plainview, Texas, authorizing the Mayor to execute a banking services depository agreement for the period beginning October 1, 1988 and ending September 30, 1991. (tabled from last Meeting) 4) 911. Resolution No. R88-172. A Resolution of the City Council of the City of Plainview, Texas, withdrawing the City of Plainview's application to participate in the State 911 Plan. (tabled from last Meeting) 5) BUDGET. Resolution No. R88-177. A Resolution of the City Council of the City of Plainview, Texas, calling for a public hearing to be conducted on the proposed 1988-1989 Budget of the City of Plainview, Texas on September 13, 1988.- 6) TAX RATE. Resolution No. R88-178. A ResolUtion of the City Council of the City of Plainview, Texas, tenatively establishing a tax levy for the 1988-1989 proposed Budget and establishing September 20, 1988, as the date for the tax levy public hearing. 3 of 5 ©0 143 ALL MATTERS UNDER ITEM 7 CONSENT CALENDAR ARE CONSIDF2~F.D TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED ON A MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS OTHER THAN THE ASKING OF QUESTIONS FOR SIMPLE CLARIFICATION. ON OBJECTION BY ANY PARTY TO THE INCLUSION OF ANY ITEM ON THE CONSENT CALENDAR, THAT ITEM SHALL BE REMOVED FROM THE CONSENT CALENDAR. SUCH OBJECTION MAY BE RECORDED ANY TIME PRIOR TO THE TAKING OF A VOTE ON THE MOTION TO APPROVE THE CONSENT CALENDAR. ALL SUCH ITEMS SHALL BE CONSIDERED INDIVIDUALLY IN THE ORDER IN WHICH THEY ARE OBJECTED TO, IMMEDIATELY FOLLOWING THE CONSIDERATION OF THE CONSENT CALENDAR. 7 ) CONSENT CALENDAR a) Minutes b) Department Reports c) Budget Expenditures d) PLUMBING BOARD - APPOINTMENT. Resolution No. R88-135. A Resolution of the City Council of the City of Plainview, Texas, appointing an individual to serve on the Plumbing Board of the City of Plainview. (tabled from last Meeting) e) HUMAN RELATIONS COMMISSION - APPOINTMENT. Resolution No. R88-164. A Resolution of the City Council of the City of Plainview, Texas, appointing individuals to serve on the Human Relations Commission of the City of Plainview. (tabled from last Meeting) f) PLANNING BOARD AND ZONING COMMISSION - APPOINT~RNT. Resolution No. R88-165. A Resolution of the City Council of the City of Plainview, Texas, appointing individuals to serve on the Planning Board and Zoning Commission of the City of Plainview. (tabled from last Meeting) g) LIBRARY - WEST TEXAS LIBRARY SYSTEM - APPOINTMENT. Resolution No. R88-169. A Resolution of the City Council of the City of Plainview, Texas, appointing an individual to serve as the Lay Representative for the City of Plainview, Unger Memorial Library, to the West Texas Library System. (tabled from last Meeting) h) BOARD OF ADJUSTMENTS. Resolution No. R88-179. A Resolution of the City Council of the City of Plainview, Texas, appointing individuals to serve on the Board of Adjustment of the City of Plainview. i) LEA~E AGREENRNT. Resolution No. R88-176. A Resolution of the City Council of the City of Plainview, Texas, authorizing the co-sponsorship with Ruby Henderson and Marilyn Jennings of a Workshop for "Disadvantaged Youth" of the City of Plainview, and authorizing the Mayor to execute a lease agreement with the co-sponsors for the use of City owned property at 1801 North Columbia. 4 of 5 144 8) EXECUTIVE SESSION. Executive Session to discuss pending and contemplated litigation as authorized by Article 6252-17 Section 2(e). (Alexander v. City of Plainview) (Ballard Subdivision) (Plainview Independent School District - La Mesa Subdivision) (Ridgecrest Corporation) Executive Session to discuss personnel as authorized by Article 6252-17 Section 2(g). (Interview of various applicants for appointment to the various Boards and Commissions of the City.) EXECUTIVE SESSION. Councilmember Junior Brown made a motion to adjourn into Executive Session. Motion was duly seconded by Councilmember Terry Clements and carried by unanimous vote. ADJOURNMENT. There being no further business Mayor E.V. Ridelhuber adjourned the meeting at 1:45 p.m. ~ E.V. Ridlehuber, Mayor ATTEST: Carla Reese, City Secretary 5 of 5