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CITY COUNCIL WORK SESSION
SEPTEMBER 8, 1988
PLAINVIEW CLUB
11:30 A.M.
MINUTES
The Plainview City Council met in Work Session on Thursday,
September 8, 1988, at 11:30 a.m., at the Plainview Club with
Mayor E.V. Ridlehuber presiding. The following Councilmembers
were present: Barbara Dorman, Don Dickson, Bobby James, Ross
Owen, Junior Brown and Alton Jackson. Councilmember Terry
Clements was absent.
Staff present: James P. Jeffers, City Manager; Bill Hogge,
Director of Public Works; Mike McDonough, Director of Municipal
Services; Roy Osborne, Chief of Police; David Blackburn, City
Attorney; Norman Huggins, Director of Finance; and City
Secretary, Carla Reese.
News Media present: Richard Orr - Plainview Daily Herald and
Steven Smith - KVOP
The following items were reviewed for possible action at the City
Council Meeting on September 13, 1988.
1) INVOCATION
2) OPENING OF COUNCIL:
This meeting of the Plainview City Council is being conducted in
compliance with the Texas Open Meetings Law.
3) PUBLIC HEARING - 1988-1989 proposed Budget·
4)
PUBLIC HEARING - City Park at 12th & Smyth - proposed
parking lot expansion.
5) PLAINVIEW INDUSTRIAL FOUNDATION - review of operations.
6) ,~TION - HORNE. Resolution No. R88-180. A Resolution
of th~'City Council of the City of Plainview, Texas, accepting a
petition for the annexation of a tract of land into the City of
Plainview.
ANNEXATION - PUBLIC HEARING. Horne Annexation.
ALL MATTERS UNDER ITEM ! CONSENT CALENDAR ARE CONSIDE~Rn TO BE
ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED ON A MOTION IN THE
FO1AM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS OTHER THAN THE ASKING OF QUESTIONS FOR SIMPLE CLARIFICATION.
ON OBJECTION BY ANY PARTY TO THE INCLUSION OF ANY ITEM ON THE
CONSENT CALENDAR, T~AT ITEM SHALL BE REMOVED FROM THE CONSENT
CALENDAR. SUCH OBJECTION MAY BE RECORDED ANY TIME PRIOR TO THE
TAKING OF A VOTE ON THE MOTION TO APPROVE THE CONSENT CALENDAR.
ALL SUCH ITEMS SHALL BE CONSIDERED INDIVIDUALLY IN THE ORDER IN
WHICH THEY ARE OBJECTED TO, IMMEDIATELY FOLLOWING THE
CONSIDERATION OF THE CONSENT CALENDAR.
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7) CONSENT CALENDAR
a) Minutes
b) Department Reports
c) Budget Expenditures
d) PLUMBING BOARD - APPOINTMENT. Resolution No. R88-135.
A Resolution of the City Council of the City of Plainview, Texas,
appointing an individual to serve on the Plumbing Board of the
City of Plainview. (tabled from last Meeting)
e) HUMAN~TIONS COMMISSION - APPOINTMENT. Resolution No.
R88-164. A Resolution of the City Council of the City of
Plainview, Texas, appointing individuals to serve on the Human
Relations Commission of the City of Plainview. (tabled from last
Meeting)
f) BOARD OF ADJUSTMENT - APPOINTMENTS. Resolution No.
R88-179. A Resolution of the City Council of the City of
Plainview, Texas, appointing individuals to serve on the Board of
Adjustment of the City of Plainview.
g) PLAINVIEW/HALE COUNTY INDUSTRIAL FOUNDATION. Resolution
No. R88-181. A Resolution of the City Council of the City of
Plainview, Texas, authorizing the Mayor to execute a contract for
services with the Plainview/Hale County Industrial Foundation.
h) SENIOR CITIZENS - PARKING LOT. Resolution No. R88-182.
A Resolution of the City Council of the City of Plainview, Texas,
authorizing financial participation, as well as providing labor
for construction of a parking lot adjacent to the Senior Citizens
Facility located in a City Park at the intersection of 12th and'
Smyth.
i) AUDIT - 1987-88. Resolution No. R88-183. A Resolution
of the City COuncil of the City of Plainview, Texas, selecting an
auditor to complete the 1987-88 Fiscal Year Audit.
j) SUBDIVISION REGULATIONS - BUILDING PERMIT - HOP~{E.
Resolution No. R88-184. A Resolution of the City Council of the
City of Plainview, Texas, granting issuance of a building permit
in accordance with Section 6 of the Plainview Zoning Ordinance on
temporarily zoned property and granting a variance from the
Subdivision Ordinance by allowing the issuance of the said permit
for the construction of a residence on newly annexed property
located on Westridge Road prior to the completion of the zoning
and platting process.
k) ANNEXATION - HORNE. Ordinance No. 88-2755. An Ordinance
providing for the extension of certain boundary lines of the City
of Plainview, Texas, and the annexation of a certain tract of
land, which said tract lies adjacent to and adjoins the present
limits of the City of Plainview, Texas and within the
extra-territorial jurisdiction of said City.
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1) BUDGET A~RNDMENT - SENIOR CITIZENS PARKING LOT.
Ordinance No. 88-2756. First reading. An Ordinance of the City
Council of the City of Plainview, Texas, amending the 1987-1988
Budget of the City of Plainview; and appropriating additional
funds from the General Fund.
m) PLANNING BOARD AND ZONING COMMISSION - APPOINTMENT.
Resolution No. R88-185. A Resolution of the City COuncil of the
City of Plainview, Texas, appointing individuals to serve on the
Planning Board and Zoning Commission of the City of Plainview.
n) BID - DUMP TRUCK BEDS. Resolution No. R88-186. A
Resolution of the City Council of the City of Plainview, Texas,
awarding bids for dump truck beds in the Street Department and
Water and Sewer Maintenance Department.
8) EXECUTIVE SESSION. Executive Session to discuss pending and
contemplated litigation as authorized by Article 6252-17 Section
2(e). (Alexander v. City of Plainview) (Water and Sewer Extension
Ordinance). Executive Session to discuss personnel as authorized
by Article 6252-17 Section 2(g). (Pay scale for Directors,
Department Heads and Foremen).
9) BUDGET A~RNDMENT - PERSONNEL. Ordinance No. 88-2759. An
Ordinance amending the Budget of the City of Plainview for the
fiscal year October 1, 1987 thru September 30, 1988 by making
certain changes in funds in specific amounts as more fully
ascribed herein; providing for an effective date; and declaring
an emergency.
VEHICLE FLEET. Roy Osborne, Chief of Police presented the review
of the vehicle fleet policy and inventories noting he saw no
practical way in reducing the fleet size, as it would be very
difficult for employees to share vehicles, due to machinery and
tools that are carried in each persons vehicle in order to perform
their jobs. Each Director should be responsible for reviewing
with their employees the vehicle use of their take home vehicles
and explain whether the vehicle is a part of their job, or a
fringe benefit. It was discussed that a defensive driving course
should be required for all City employees who drive City owned
vehicles. Osborne recommended that a formal vehicle replacement
policy should be developed and the purchasing of one additional
vehicle to be left at the Service Center for a spare vehicle and
one additional vehicle, being a car or van, for employees and
City Council to use in taking business trips. Councilmember Bobby
James questioned the type of records kept for maintenance upkeep
and gasoline usage of the take home vehicles. Motion was made by
Councilmember Barbara Dorman to accept the report, but defer
further discussions for purchasing additional vehicles. Motion
was duly seconded by Councilmember Ross Owen and carried' by
unanimous vote.
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AIRPORT. Runway Extension Project. Jim Jeffers, City Manager
advised Council that the opening of bids awarding the Runway
Extension Project would be on September 15, 1988. Bids on the
runway extension must be awarded by the 15th to enable the City to
receive the required information back from the FAA before the end
of the month or the grant money can no longer be received. If
Parkhill Smith & Cooper have bids tabulated a City Council Special
Session will be held on Thursday, September 15, 1988, at 5:00 p.m.
to award the bids. It was also noted the City has been unable to
contact Parkhill, Smith and Cooper to get their input for
recommendations on a contractor.
CARNIVAL REGULATIONS. Mayor E.V. Ridlehuber stated he felt there
should be some stipulations as to where carnivals could located,
and that a zoning ordinance should be established restricting 5th
Street to carnival activities. After some discussion the Council
agreed upon not restricting Carnivals by any regulations.
ANNEXATIONS. Jim Jeffers, City Manager presented the the Council
the following proposed annexation timetable for .37 square miles
of area North of State Highway 194 and West of Interstate Highway
27; SePtember 22, 1988, would start notifying property owners
including Hale County, Plainview Independent School District and
Planning and Zoning Commission; September 22, 1988, Planning and
Zoning Commission would review; September 28, 1988, publicize and
post notice of public hearing for October 1i, 1988, and notify
Railroad by certified mail; October 6, 1988, publicize and post
notice of public hearing to be conducted on October 18, 1988, and
notify Railroad by certified mail; October 11, 1988, public
hearing and adoption of Service Plan; October 18, 1988, Special
Session Public Hearing; November 8, 1988, first reading of
Annexation Ordinance; November 22, 1988, second and final reading
of Annexation Ordinance. If ordinance is adopted by January 1,
1989, no property taxes will be collected until October 1, 1989.
Motion was made by Councilmember Bobby James to begin proceedings
on annexation and start contacting property owners. Motion was
duly seconded by Councilmember Barbara Dorman and carried by
unanimous vote.
DEPARTMENT OF COMMERCE. Mayor E.V. Ridlehuber advised Council the
Regional Review Committee had met and set up the rules and
regulations for the upcoming grant applications. The Mayor
recommends that the grant application for which the City will
submit should be on paving, water and sewer improvements rather
than day care facilities, due to the fact that the ratings, which
the Regional Review Committee have established, are higher on the
paving, water and sewer improvements than on day care facilities
and would have a better chance of being funded. It was discussed
as to whether South Plains Association of Governments or Gary R.
Traylor & Associates should be the administrator for the grant
writing. Motion was made by Councilmember Don Dickson to pursue a
grant application for paving, water and sewer improvements and use
South Plains Association of Governments as the administrator.
Motion was duly seconded by Councilmember Junior Brown and carried
by unanimous vote.
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TEXAS MUNICIPAL RETIREMENT SYSTEM. Norman Huggins, Director of
Finance presented the Council with an Updated Service Credit and
Annuity Increase Study that TMRS prepares each year, noting that
the contribution rate for employees is 5.00% with the City's
contribution rate for 1988 being 5.92%, which is a 2.0/1 ratio.
In the study TMRS has suggested that the City increase their
contribution rate from 5.92% to 6.39%, which would result in no
additional cost to the City. It was the consensus of the Council
to prepare an ordinance increasing the Citys contribution rate to
6.39%, and review the plan over the next year for any changes to
be made in 1989.
EXECUTIVE SESSION. Motion was made by Councilmember Barbara
Dorman to adjourn into Executive Session. Motion was duly
seconded by Councilmember Ross Owen and carried by unanimous vote.
Meeting adjourned into Executive Session at 1:05 p.m.
ADJO~. Motion was made by Councilmember Junior Brown to
adjourn. Motion was duly seconded by Councilmember Ross Owen and
carried by unanimous vOte. There being no further business Mayor
E.V. Ridlehuber adjourned the meeting at 1:10 p.m
~.V~ Ridlehuber, Mayor
ATTEST:
Carla Reese, City Secretary
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