HomeMy WebLinkAboutMinutes Sept. 23 2019 PLAINVIEW FIREMEN'S RELIEF AND RETIREMENT FUND
MINUTES * September 23,2019 * 8:30 a.m.
The Board of Directors for the Plainview Firemen's Relief& Retirement Fund will
hold a meeting at 8:30 a.m.,September 23,2019,at IHOP Restaurant,701 N.I-27,
Plainview,Texas, 79072. Action may be taken on each agenda item.
This notice is posted pursuant to the Texas Open Meetings Act. [Tex. Gov't Code
Ann. Sec. 551.001 et. seq.] The Board reserves the right to conduct a closed meeting
on any agenda items in accordance with Tex. Gov't Code Ann., Chapter 551,
Subchapter D. This meeting is also being conducted in accordance with the Americans
with Disabilities Act [42 USC 12101 et. seq.]. The facility is wheelchair accessible
and handicap parking is available. Requests for sign interpretive services are available
upon requests received at least 48 hours prior to the meeting. To make arrangements
for those services call 296-1139.
Members:
Kevin Whisenant, Bobby Gipson, Sarianne Beversdorf, Steve Martinez,
Rachael Foster
Visitors:
David Sells
OPEN MEETING: Called to order by Gipson at 8:46 a.m.
1. Approval of minutes from May 20, 2019 and July 22, 2019 meetings.
Motion to approve minutes from May 20,2019 meeting and July 22,2019
meeting as presented—motion made by Whisenant and 2nd by Beversdorf.
All in favor.
2. Consider and take necessary action on engagement letter with Retirement
Horizons,Inc. for the Actuarial Valuation as of December 31,2019 and special
study of actuarial assumptions.
Motion to sign enurement letter with Retirement Horizons, Inc. to
perform the biennial actuarial valuation as of December 31, 2019 and
special study of actuarial assumptions—motion made by Martinez and 2"
by Whisenant.All in favor.
3. Consider and take necessary action on adoption of quarterly meeting schedule
with information and opinion letter in support provided by the Fund's law firm,
Hund, Krier, Wilkerson & Wright, P.C.
Motion to adopt quarterly meeting schedule for future meetings with
reasons presented: better attendance and accommodation of Board
members' scheduling constraints —motion made by Whisenant and 2nd by
Martinez. All in favor.
4. Consider Personnel matters
a. Approval of new hires: Travis Zumwalt, Roberto Carlos Martinez &
George McNeil
Motion to approve new hires, Zumwalt(9/4/19 entry), Martinez
(9/5/19 entry) and McNeil(9/11/19 entry)—motion made by
Beversdorf and 2nd by Martinez. All in favor.
b. Approval of refunds on terminating employees: Matthew Ellsworth &
Josiah Herrera
Motion to approve a refund of employee Pension contributions to
Matthew Ellsworth in the amount of$20,898.84—motion made by
Whisenant and 2nd by Martinez. All in favor.
Motion to approve a refund of employee Pension contributions to
Josiah Herrera in the amount of$1,404.22—motion made by
Beversdorf and 2nd by Gipson. All in favor.
5. Approve pending invoices for payment: TLFFRA Pension Conference
registration fee(s); Hund, Krier, Wilkerson & Wright, P.C. for legal research
and opinion letter.
Motion to approve TLFFRA Pension Conference Registration Fees for the
attendance of 3 Board Members at the October 2019 meeting in the
amount of$150.00—motion made by Gipson and 2nd by Whisenant.All in
favor.
Motion to approve invoice from Hund, Krier, Wilkerson & Wright, P.C.
in the amount of $1,218.75 for legal research and opinion letter—motion
made by Gipson and 2nd by Whisenant. All in favor.
6. Review Morgan Stanley Month-End Account Balances as of September 13,
2019. No action.
7. Announcements & Adjourn.
Motion made by Gipson for adjournment at 9:06 a.m. and 2nd bV
Whisenant. All in favor.
a. Letter from City of Plainview regarding additional City Contribution
for Fiscal Year 2018-2019
b. PRB 2019 reporting compliance letter