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HomeMy WebLinkAbout03.01.2021 Board MinutesMAIN TREET Voax44a"w Plainview,Tx. MINUTES Main Street Coordinating Board Date: 03.01.2021 1. Call to Order: Ranada Jack, President Time: 12:07 p.m. Board Members Present: Tonya Keesee, John Turpen, Ranada Jack, Carol Terrell, Diane Martinez, Janice Payne, and Phyllis Wall. 2. February Board Minutes: Tonya Keesee made a motion to approve the February Board minutes The 2nd: was voiced by Carol Terrell The motion passed with a 7-0 vote. 3. Staff Updates: Tori Huddleston, Main Street Special Projects Coordinator, welcomed Main Street Board Member Janice Payne back to the meetings and thanked her for her diligent work on gathering downtown building inventory data. The data will be available at the Texas Historical Commission website, DowntownTX.org Melinda Brown, Main Street Director, provided the Board with an Open Meetings review and presented a Main street Streetscape construction update. 4. PDA/Main Street Merger Carol Terrell made a motion to approve the PDA/Main Street merger. The 2nd: was voiced by Diane Martinez. There were discussion and clarification on how this merge will look moving forward. The motion passed with a 7-0 vote. 5. Strategic Planning Discussion Melinda Brown, Main Street Director, presented suggested Downtown Plainview priorities moving forward through 2021. It was recommended for the Board to look through these and others that will be emailed. The priority list will be an agenda item at the next Main Street meeting. 6. Committees: a. Imaging and Branding Tonya Keesee shared that imaging and branding are moving forward and will be ready for a Fall 2021 roll -out. b. Dining & Entertainment Carol Terrell reported that Covenant Health Plainview is ready to have a "Walk with a Doc' event as soon as the City allows. She also reminded the Board of the Poker Run that Covenant Health Plainview would host in May, with Downtown Plainview being a stop. In a discussion, the Board determined to add this item to the agenda of the next Main street meeting for approval of volunteer sign-ups for the event. 7. Promotion/Upcoming Events: a. 2nd Saturday Tori Huddleston, the Special Project's Coordinator, reported that the 2nd Saturday, March 13t", will be a Poker Run with Heart's Desire hosting the event. 8. Business Appreciation Day Tori Huddleston reported that the appreciation gifts distribution was postponed because of the weather. She shared that some businesses were delivered their gifts, but many were not. She will set up other dates and times for the Board to visit the remaining businesses with their appreciation gifts. 9. CVB Report Melinda Brown shared that beginning March 1 Ot", the City's "Go Big" event will be in full planning mode. There will be volunteer opportunities for the Main Street Board, and she will get those to the Board as the event gets closer. She shared that four fapade grants will come before the Board in the upcoming months. 10. Adjourn: Time: 1:02 p.m. Respectfully Submitted: PII1 Y llIIiS W ziIIII Phyllis Wall, Secretary Memo To: Future Main Street Staff From: Melinda Brown, Main Street Manager cc: Date: Friday, March 5, 2021 Re: PDA / MS Merger The Main Street program began in 1981 and except for a few years, Plainview has been a continuous Main Street program. PDA has been existence for that amount of time or much longer. The Plainview Downtown Association and Main Street Program have worked jointly to preserve downtown and bring business to the area for these many years. However, in 2019, no volunteer stepped up to serve as the president of the Plainview Downtown Association (PDA). Tremendous strides had been made for downtown through PDA including 2nd Saturday (a business hosts events on each 2nd Saturday of the month), murals, recognition of business of the month and business participation. The City and downtown volunteers did not want to see these projects die and after much discussion, the decision to dissolve PDA and merge with the Main Street program came into fruition. PDA voted in Fall 2020 and the Main Street Board voted on March 1, 2021 to merge into one organization. With the new merge, Main Street staff will coordinate meetings, handle monies and other administrative logistics and volunteers will be free to serve on their passion projects. The organization will have a name that reflects both entities and new logo and branding. While the organization will still be a "Main Street" program and overseen by a board selected by Plainview City Council, the hope is that with the new structure, the program will have more committees of volunteers from the community carrying out projects for downtown. PDA will transfer funds to the City of Plainview in mid -March 2021 for MS staff to oversee. A separate memo will accompany that transaction. MAIN TREET V eawrvoa Plainview,TX. A Plainview Downtown Association and Main Street merger will provide... ➢ A cohesiveness to the community with one group developing revitalization strategies. ➢ The opportunity to retain volunteers by not overextending their service through two organizations. ➢ The business owners' voice through a representative on the Main Street Board. ➢ The business owners the opportunity to serve in their passion area instead of administrative and meeting duties. ➢ Inclusivity of all businesses. ➢ Provide unique opportunities for community participation. ➢ Allow for sponsorship and underwriting opportunities through a "Friends" committee. PII1 Y llIIiS W ziIIII Plainview Downtown Association