HomeMy WebLinkAbout00 0323 min MINUTES
CITY COUNCIL WORK SESSION
March 23, 2000
The City Council of the City of Plainview met in a Work Session at 11:30 a.m. on March 23,
2000 at the Plainview Convention Center. Mayor Lloyd C. Woods presided. Council members
present were: Same Parker - Precinct 1, Rey Rosas.- Precinct 3, Mike Hutcherson - Precinct 4,
Buddy McGehee - Precinct 6, and Irene Favila - Precinct 7. Council members absent were: Mary
Jane Shanes - Precinct 2 and Ross Owen - Precinct 5.
Staff members present: Jim Jeffers --City Manager, Norman Huggins - Director of Finance, John
Castro - Director of Community Services, John Berry - Director of Public Works, Dale Simpson
Civil Service Director, Gary Glass - Fire Chief, William Mull - Police Chief, Dennis Harkins -
Services Captain, Wally Hatch - City Attorney, and Christina Bonnet - Deputy City Secretary.
Guests: The Patinos' and Ron Trusler.
Mayor Woods called the meeting to order and the Council reviewed the agenda for the
upcoming City Council meeting of March 28, 2000.
2. The things on that agenda that were discussed were:
Millennium Square. The parking lot is complete.
Open Forum. Mr. Jeffers said that we would eliminate our open policy forum policy. If
eliminated this would only mean that if a citizen wanted to speak about a subject that was
not on the agenda they would have to give the City 72 hours notice. Council member
Favila asked if this would stop people from speaking at the Council Meetings. Jeffers said
no they would just have to sign up if that topic was not already on the agenda. He also
noted the currently open forum policy we have is not being utilized. In the entire time
we've had the policy it has only been used a handful of times. Council member Parker
asked if a citizen had an issue how would they address it with a lack of the open forum.
Jeffers said most things are resolved through the City Manager if it was not resolved there
than it would be placed before the Council but they would still have to give the 72 hour
notice.
Meeting Time. This wOuld be a proposed ordinance to change the City Cofincil Meeting
time where it would be set by resolution instead of ordinance. There has been some
discussion on this issue and the new proposed time would be 6:30 p.m. Pre-session and
7:00 p.m. the City Council Meeting.
Asphalt bids. John Berry presented the latest bids. He said that the first time they
solicited bids only one bid was received. They solicited bids again and received three this
time, however one of the three did not include a bid. By taking bids again the City saved
$5,000.00. Our lOw bid was received from Diamond Shamrock.
Audio/Visual Equipment Bids. Dale Simpson said we received only one bid and that
was from Lubbock Audio Visual Inc. for $22,094.00. Dale checked their references and
recommends that we go ahead and use their services. This audio/visual system would be
installed in the Council Chambers for all meetings that occur there. It would also include
an ADA Assisted System. Mayor Woods noted that he tried to watch last weeks City
Council Meeting and could not understand half of what the audience said. Dale Simpson
noted that with this new system we would not have that problem. He also noted that since
a camera would be mounted in the room we could televise every meeting, even when
Wayland University is unable to attend. The old equipment would probably sold at an
auction.
Interlocal Agreement. Dennis Harkins informed the Council that Lubbock would like us
to enter into an agreement with them for the 911 Service they provide Plainview. They
have upgraded their equipment and are going to give us the equipment at no cost but want
the City to sign an agreement. The agreement would basically state that we would take
care of it, not maintenance wide, but ensure that it was not stolen, damaged, and etc.
basically that we would not let anything happen to it.
John Rivers will provide the annual report on the Canadian River Municipal Water
Authority on Tuesday night.
Waste Water Treatment Plant. Negotiations are continuing and they will meet
Wednesday. No action will be taken Tuesday night.
There were no City Council Member reports.
Consider waiver of filing fees for a Specific Use Permit to operate an arcade in a Central
Business (CBD) Zoning District, address being 622 Ash St. (First Reading of Ordinance)
Mr. Dane has withdrawn his objection to the issuance of this permit. He has cleared it
with TNRCC that it will not affect his business. The Petinos' have refiled administratively
and will have to go back through the Planning and Zoning Commission then to the City
Council. John Castro said the P&Z meeting would be held the second Thursday in April.
Council member Rosas motioned to adopt the ordinance to waive the filing fees for a
specific use permit. Council member Favila seconded the motion, the vote carries
unanimously on the first reading.
Development policies the City Attorney needs to continue doing some research so there
will be a non-report today.
Review of Economic Development Report. They recommended the use of an oversight
committee be formed so the Council needs to decide if they want to establish One or if
they want to do it themselves. This oversight committee would focus on the long range
issues. One purpose of this committee would be to resolve the vo-tech problems. Council
members Parker and Favila noted that if we did this we need to include minorities on the
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committee (including woman and the poor). The Advisory board/oversight committee
would not be able to make any kind of expenditures and they could be given things to start
with. Jeffers then asked if anyone was opposed to structuring a committee. No one
responded so he said okay we will go to the drawing board then.
The City does have a drought contingency plan and we monitor water usage during the
summer months. Jeffers also noted that as long as everything continues working correctly
the City is in pretty good shape. In the event of a mild drought the City educates the
public. In the event of a moderate drought the City would oversee the usage of water to
the public. In the event of a severe drought the water would be rationed, hospitals having
priority. There would also be no outdoor use in the event of a severe drought.
Review of responses for a voluntary paving assessment in the 400 block of Floydada
Street. Only one of the property owners are willing to participate in an assessment and
they are Central Plains MHMR. The other 6 residents were opposed. We could make
them do a mandatory assessment but the costs of doing that would extravagant just to
pave one block. There were no further comments.
Mayor I, loy0 ,Woods adjourned the meeting at 12:34 p.m.
Christina Bonnv' - er, Deputy City Secretary