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The Plainview City Council met on November 28, 2006 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 4:15 p.m. on November 22, 2006. Mayor John C. Anderson
presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner-
District 2, Belinda Pena-District 3, John N. Bertsch-District 4, Ron Trusler-District 5,
Wendell Dunlap-District 6 and Roland Nash-District 7.
Staff members present were: Greg Ingham-City Manager, Leslie Pearce-City Attorney,
John Berry-Director of Public Works, Gary Glass-Fire Chief, Will Mull-Police Chief, Dale
Simpson-Civil Service Director and Belinda Hinojosa-City Secretary.
News Media Representative: Richard Orr-Plainview Daily Herald
Guests present: Ron Miller, Jeremy Hinojosa, Stephanie Williams, Ashley Abbott,
Rachel Steed, Virginio Ortega, Johnny Hill, Steven Biera, Maria Soto, Brandon
Brownlee, and Daniel Rascon
Councilmember Ron Trusler delivered the invocation.
Councilmember Roland Nash led in the Pledge of Allegiance.
Mayor Anderson recognized the members of the Youth Advisory Commission in
attendance, Rachel Steed, Stephanie Williams, Ashley Abbott and Jeremy Hinojosa.
Councilmember Wendell Dunlap moved to adopt the consent calendar. The motion was
duly seconded by Councilmember Roland Nash and carried by unanimous vote. Items
approved on the consent calendar included approval of the minutes of November 14,
2006; approval of financial reports, reappointment of Chris LeFevre and Paul
Drager to the Planning and Zoning Commission with said terms to expire January 1,
2009; reappointment of Chris LeFevre and Lynn Davis to the Building Trades/Fire
Code Board of Appeals with said terms to expire January 1, 2011; and authorize the
City Manager to sign LaserFiche Contract.
Greg Ingham, City Manager stated that the Plainview Independent School District has
been working on an improvement program for Bulldog Field in Broadway Park. The City
agreed to give PISD a 25 year lease if they agreed to make $100,000 in improvements.
They recently took bids for new bleachers, press box, and handicapped accessible
restrooms and parking lot. The bids came in higher than .the funds the school district
has available for the project -they indicated they had. $250,000 available for the
improvements. The total Bid, including one alternate item which was a Wheelchair lift
for the press box, came in at $358,811.
Representatives of the School Board to the joint City/School Committee met with City
representatives, Mayor John C. Anderson, Mayor Pro-tem Kelvin Tipton, and
Councilmember Wendell Dunlap to discuss possible ways to move forward with this
project which has been moving along slowly. We looked at what elements of the project
would be available to the general public anytime the facility was in use (other than the
basic improvements PISD has planned all along like new bleachers, press box, etc.).
One of the significant costs in the project was the development of handicapped
restroom facilities and the need to add handicapped parking spaces for the facility.
City Council Minutes November 28, 2006 Page 1 of 3
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Plus, the demolition and removal of the existing facilities was another area of
discussion. PISD had bid this project on a lump sum basis, so they asked the low
bidder to provide them with a breakout of the cost elements prior to our meeting so that
we could discuss different possibilities When we took the cost of the handicapped
restroom, the sewage line to tie it in to the system, and the paving for the handicapped
parking we got a total of $74,554.00. We next discussed the demolition activities and
felt that it might be feasible for the City to consider paying part of the cost of that, so we
took 50% of the cost of demolition which came to $18,158.00. These costs together
came to a total of $92,712.00.
While the School District had hoped that the bids would come in such that the entire
project could be handled by PISD, the reality of the current construction market is such
that the bids did not come in that range. After discussing the matter, the
representatives of the City felt that we should ask the City Council to consider the
possibility of paying up to the $92,712.00 as a City portion of the total construction cost
for this facility. This would of course be made contingent upon the School Board
approving the rest of the project cost (with the possible exception of the Wheel Chair lift,
which is an Alternate Item they will have to decide on). Since the project was bid as a
Lump Sum project the School Board will have to approve or reject the entire Bid.
Mayor Anderson asked for public comment.
Daniel Rascon of 3906 Stevens thanked the Council for taking time to look into this
situation. He stated this would not only benefit PISD, but also the community. This has
been going on for two years now and the school needs to take action.
Steven Biera of 3605 Red Oak Land stated he had coached baseball for 10 years and
that baseball fields are up and coming in West Texas for kids. He stated improvements
in the field would increase the calls to host playoff games which would bring revenue
into Plainview.
There was no other public comment. Mayor Anderson moved that the City Attorney be
authorized to prepare an addendum to the current lease between the City of Plainview
and the Plainview Independent School District regarding the baseball field at Bulldog
Field in Broadway Park regarding the following terms: the City agrees to aid the
Plainview School District with funds up to $92,712.00 contingent on the School District
contracting for improvements to Bulldog Field in Broadway Park for at least the
minimum bid amount of $340,000.00 as presented to the City Council. The motion was
duly seconded by Councilmember Truster.
Mayor Anderson asked for Council Comment.
Councilmember Tipton stated he welcomed the opportunity to work with the school
district and welcomed additional revenue; however he does not believe they have
fulfilled the need to look into the most cost effective way to do the improvements.
Councilmember Bertsch asked why the City couldn't perform the demolition work
allocated at $36,616.
Dr. Miller of 7007 Pleasant Hill Circle stated they went through the bid process. The
City Council Minutes November 28, 2006 Page 2 of 3
original estimate for the project was $250,000, but received two bids at $340,000 and rJ3
$344,000. He stated they could visit with architects to see if such could be done.
Councilmember Bertsch asked if it was normal to miss-bid by 30%. He was advised
this project was a small construction project and most bidders were interested in bigger
projects such as building new schools in the cities of Lubbock and Amarillo.
Mayor Anderson commented that the original estimates were very close to this amount.
Councilmember Pena stated if it was possible to go back to the architect and trim some
of the costs? She was advised that it was really doubtful that could happen.
Councilmember Dunlap stated the currently facilities are definitely in need of some
repairs and upgrade and if we do agree we have saved the City a great deal of dollars
for 25 years. He stated this would be a benefit to the City and we need to do what we
can do to get the construction done.
Councilmember Pena asked if the restrooms could be used for City activities? She was
advised that such would be used for City activities.
Councilmember Bertsch asked about the housekeeping policy? Coach Biera advised
that baseball players pick up trash and that he has on various occasions used his
blower to clean up the seeds.
Mayor Anderson stated the community has one of the best baseball programs thanks to
the optimist club. This has helped the high school to be competitive. He asked for a
There being no further business, Mayor Anderson adjourned the meeting at 7:52 p.m.
vote on the matter.
Mayor Anderson, Councilmembers Waggoner, Pena, Bertsch, Truster, Dunlap and
Nash voted "for" the motion. Councilmember Tipton voted "against" the motion. The
motion carried.
o G~
Belinda Hinojosa
City Secretary
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City Council Minutes November 28, 2006 Page 3 of 3