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HomeMy WebLinkAbout07 0327 min79 The Plainview City Council met on March 27, 2007 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:30 p.m. on March 23, 2007. Mayor John C. Anderson presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner- District 2, Belinda Pena-District 3, John N. Bertsch-District 4, Ron Trusler-District 5, Wendell Dunlap-District 6 and Roland Nash-District 7. Staff members present were: Greg Ingham-City Manager, John Berry-Director of Public Works, Leslie Pearce-City Attorney, John Castro-Director of Community Services, Gary Glass-Fire Chief, Will Mull-Police Chief, Dale Simpson-Director of Civil Service, Jack Keller-Budget Manager, and Belinda Hinojosa-City Secretary. News Media Representative: Richard Orr-Plainview Daily Herald Guests present: Carolyn Baker, Mike Fox, David Evans, Mary Jane Shanes, George Meriwether and Michael Reeves Councilmember Belinda Pena delivered the invocation. Councilmember Cathy Waggoner led in the Pledge of Allegiance. Councilmember Kelvin Tipton moved to adopt the consent calendar. The motion was duly seconded by Councilmember Ron Trusler and carried by unanimous vote. Items approved on the consent calendar included approval of the minutes of March 13, 2007 and March 22, 2007; the Council approved the financial reports and the appointment of Jerry Rodriguez as alternate to the Planning and Zoning Commission and to the Board of Minimum of Housing with said terms ~,o expire on January 1, 2009. Councilmember John N. Bertsch introduced Michael Reeves, President of Ports-to- Plains to provide an update on Ports-to-Plains. Mr. Reeves stated Plainview has been a longtime supporter of Ports-to-Plains. He thanked former Councilmember Buddy McGehee for his work on the board. He stated that Councilmember John N. Bertsch is currently serving on the board representing Plainview and Hale County. Mayor Anderson presented for consideration to consider and take necessary action regarding Lease Agreement with the Chamber of Commerce and the Plainview/Hale County Industrial Foundation on the building located at 710 West 5th Street. He stated there has come an opportunity for both the Chamber of Commerce and the Plainview Hale County Industrial Foundation to explore opportunity to operate more efficiently. The Boards from each of the organizations have met and have agreed to look at and see if it is economically feasible to work together in one building. They would still be two separate organizations working together and housed in one building. Mike Fox with the Plainview Hale County Industrial Foundation of 808 Itasca stated the Board voted to move forward with a plan to have the Foundation and the Chamber housed in a single location. They looked at both buildings and decided it would be more beneficial for the Foundation to move into the Chamber of Commerce building if the City Council would provide a long term lease agreement. He stated he appreciated the support of the City Council and appreciated the Council assisting them with providing City Council Minutes March 27, 2007 Page 1 of 3 80 the membership of High Ground. He stated this would be a great opportunity and would provide one stop shopping. Each of the groups have experienced shrinking membership numbers and this would help cut costs down. Carolyn Baker, President of the Chamber of Commerce of 1106 Dallas reiterated what Mr. Fox stated. They will not merge missions and the groups would benefit from communication. She thanked the City Council for the building the City provides. They have begun to work on the appearance of the building. She asked the City Council to consider a long term lease for them to occupy the space as joint tenants. Councilmember Trusler moved to consider and take necessary action regarding Lease Agreement with the Chamber of Commerce and the Plainview/Hale County Industrial Foundation on the building located at 710 West 5th Street. The motion was duly seconded by Councilmember Dunlap. Councilmember Dunlap expressed concern over the space in the building. He was advised by Mr. Fox that it was more feasible to move to the Chamber building since the Industrial Foundation building had limited parking. Minor modifications will need to be made to the Chamber building. Mrs. Baker added that at one time the Chamber had four employees in this building and it was noted that this building has a larger meeting room. Mayor Anderson added that the City will probably do a study to check on the structural integrity of the building. He stated there were some structural problems and we will be doing some dressing up on the building. Mayor Anderson asked for a vote on the matter. The motion carried unanimously. Greg Ingham, City Manager introduced George Meriwether of Williams, Meriwether, Smith & Company to give overview of the Comprehensive Annual Financial Report for the City. Mr. Meriwether thanked the City staff for their assistance in the audit process. He stated it shows the City is in good financial condition, the records are in good condition and accounting staff has done a good job. He thanked the Council for letting them serve as auditors. There was no public comment. Councilmember Trusler moved to accept the Comprehensive Annual Financial Report. The motion was duly seconded by Councilmember Nash and carried by unanimous vote. John Berry, Director of Public Works presented for consideration the award of bids for aerial mosquito spraying. He stated one bid was received from B&W Aerial Spray in the amount of $.56 per acre. He stated staff recommends to accept the bid of B&W Aerial Spray. Mayor Anderson asked for public comment. There was no public comment. City Council Minutes March 27, 2007 Page 2 of 3 ii 1 1 Councilmember Dunlap moved to award bid for aerial mosquito spraying to B&W Aerial Spray in the amount of $.56 per acre. The motion was duly seconded by Councilmember Dunlap. Councilmember Bertsch asked what it would cost to spray each time? He was advised that the actual spraying would cost $5,619.60 and the chemical would cost $5,875.00 for 10,035 acres. Mayor Anderson asked for a vote on the matter. The motion carried unanimously. Mr. Ingham presented for consideration Resolution R07-172, a Resolution Authorizing the Application of the South Plains Housing Finance Corporation Single Family Mortgage Revenue Bonds, Series 2007, a Mortgage Program to Single Family Homes within the City of Plainview; and other matters in connection therewith. Mr. Ingham stated in 1981 the counties of Bailey, Cochran, Yoakum, Lamb, Hockley, Terry, Hale, Lynn, Floyd, Crosby, Garza, Motley, and Dickens along with the City of Plainview formed what is known as the South Plains Housing Finance Corporation. This was put in place to issue tax exempt bonds which are used to provide loans to first time home buyers. It provides four points of assistance. The bonds are sold to investors, and then home mortgage companies buy a portion of the "pool" and then use the funds to make loans. This is staffed by the South Plains Association of Governments. The advantage to this first time home buyer program is that it provides the borrower with 4 points of assistance that can be used to defray some of the borrower's closing costs. He stated this has been reviewed by the City Attorney. Since the City's population is over 20,000 and due to some of the rules regarding the program, this Resolution needs to be passed to indicate the Council's intent that the City of Plainview wants to participate in the program. Mayor Anderson asked for public comment. There was no public comment. Councilmember Pena moved to approve Resolution R07-172. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. The closed session to deliberate the purchase, exchange, lease or value of real property was not held because the expected information was not forthcoming. Item No. 10 regarding action on the closed session was also not held. There being no further business, Mayor Anderson adjourned the meeting at 8:14 p.m. Belinda Hinojosa City Secretary e~~a~ 81 City Council Minutes March 27, 2007 Page 3 of 3