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Home My WebLink AboutR86-128' 089 RESOLUTION NO. ~6~!2~8 ~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLAINVIEW, TEXAS AUTHORIZING THE CITY MANAGER TO CONTRACT WITH SMC, INC. FOR THE RECODIFICATION OF THE "CODE OF THE CITY OF PLAINVIEW, TEXAS." WHEREAS, in order to simplify the bookkeeping on City ordinances, codification is a necessary and important tool; and WHEREAS, it has been determined that it would be to the advantage of the City of Plainview both economic and organizational for the existing City Code to be recodified; and WHEREAS, the City Manager has solicited proposals from three firms that provide codification and reeodification services; and WHEREAS, SMC, Inc. of Canyon Texas has provided the best proposal. NOW THEREFORE BE IT RESOLVED by the Mayor and the City Council of Plainview, Texas that the City Manager is hereby authorized to contract with SMC, Inc. of Canyon, Texas to reeodify the "Code of the City of Plainview, Texas" for a total cost estimated at $5,200.00. PASSED AND APPROVED this the 24th day of June, 1986. E.V. RIDLEHUBER, Mayor ATTEST: ~HERY~ OWEN, Interim city Clerk CITY OF PLAINVIEW CITY CODE Update Recode Supplement Per Page 1) Municipal Code Corporation Tallahassee, Florida 2) SMC, Inc. Canyon, Texas 3) Book Publishing Co. Seattle, Washington $3,445 0 $5,200 $14,750 0 $13.25 (1/3page) $12.00 (full page) $16.00 (full page) 6/13/86 SMC, Inc. STEPHENS MANAGEMENT CONSULTANTS INC BOX 703 W, T, STATION CANYON. TEXAS 79016 RECEIVED JUN 6 1986 Bill E. Stephens 806-353-0265 J. Pat Stephens 806-655-2259 June 3, 1986 Mr. Jim Jeffers, City Manager City of Plainview P.O. Box 1870 Plainview, Texas 79072 Dear Mr. Jeffers: Thank you for the opportunity to offer this proposal for the updating and recodification of the Code of Ordinances of the City of Plainview. We have reviewed the existing Code and the permanent, general ordinances passed by the City Council since the most recent update of your Code. It appears that there might be several Places in the Code which could be modified or amended which would give you a more viable working document for the City's governance. We would offer a complete, comprehensive recodification ofyour ordinances and current Code for a fee of $5,200. This fee includes the delivery of fifty copies of a .new Code of Ordinances in hard binders of an appropriate type. If additional numbers of code books will be re- quired, additional copies will be supplied at a nominal fee (not to exceed $15.00 per copy)~ The format of our proposed code will be a bit different from the MCC Codes. Several formats are avail- able; you may choose the one which you believe would best suit the needs of the City of Plainview. ~Whgn it becomes desirable to pro- vide supplements (as a result of amendatory, supplementary and/or repeal actions), our charge is $~2.00 per page. Once again, thanks for the opportunity to make this proposal. If we can be of service in this, or any other, matter, please give us a call. Yours truly, Vice-president JPS:js RECEIVED MAY 1 1986 Law and Ordinance Codification POST OFFICE BOX 2235 TALLAHASSEE, FLORIDA 32316 May 7, 1986 1700 CAPI~AL CIRCLE S.W. - TELEPHOA~ (~Ol) 576-3171 Toll Free Numbers: 1-800-342-CODE (Florida only) 1-800-262-CODE Mr. Jim Jeffers City Manager City of Plainview Post Office Box 1870 Plainview, Texas 79073-1870 Dear Mr. Jeffers: This will acknowledge receipt of Ordinance Nos. 84-2546 through 86-251 to be considered for inclusion in Supplement No. 9 to the Plainview Code. We appreciate your noting for us those ordinances not included in the transmittal but carrying an included number. All numbers were accounted for with the exception of Ordinance No. 2633. Please advise us if Ordinance No. 85-26]_7, which amends the Charter, was approved at the referendum held November 5, 1985. In addition, we had some duplication of numbers in the ordinances received and would appreciate your advising us with regard to the following: A) Two ordinances numbered 84-2573 (1) adopted December 11, 1984; deals with rezoning property (2) adopted December 18, 1984; penalty provisons/plumbing code B) Two ordinances numbered 85-2586 (1) adopted February 12, 1985; speed limit (2) adopted April 9, 1985; deals with parallel parking C) Two ordinances numbered 85-1591 (1) adopted March 12, 1985; deals with dangerous buildings (2) adopted June 11, 1985; deals with rezoning property Pursuant to your letter of April 21, 1986, we are pleased to submit the following estimates of cost for the publication of Supplement No. 9: 1) 100 copzes approximately 260 pages at $13.75 per page $3,575.00 2) 50 copies approximately 260 pages at $13.25 per page $3;445.00 Nation's Leading Law Publisher Specializing in Ordinance Codification Serving over 1,800 local governments in 47 states Mr. Jim Jeffers May 7, 1986 Page Two The above estimate includes the Charter amendment contained in Ordinance No. 85-2617. If the Charter amendment did not pass, the Supplement will constitute an estimated 236 pages. The cost for publishing a supplement is reached by multiplying the per page rate (which includes editing, indexing, proofing and printing) by the number of pages therein. For example, a supplement containing 100 pages and a per page rate of $13.75 would result in a cost of $1,375.00 (100 pages x $13.75). A supplement containing 200 pages and a per page rate of $13.75 would result in a cost of $2,750.00 (200 pages x $13.75). Please keep in mind that the estimate figures are approximations only. It is virtually impossible to determine the exact number of pages any given manuscript will constitute until it is actually set in type. We appreciate the opportunity to be of service to the City of Plainview in the upkeep of its Code and look forward to hearing from you regarding the publication of Supplement No. 10. With best wishes, er~~rely' t L. Laslie Vice President - Supplements RLL: be RECEIVED PUDLISHIH6 CO/I p 9 198 LAW BOOK PUBLISHERS · MUNICIPAL AND STATE CODES 201 WESTLAKE AVENUE NORTH · SEATTLE, WA 98109-521'I (206) 343-5;;'00 June 4, 1986 Mr. Jim Jeffers Plainview City Manager P.O. Box 1870 Plainview, TX 79072 Dear Mr. Jeffers: Enclosed are our proposals to provide codification services to the city of Plainview, Texas. The first proposal is for 50 supplements to the existing code. Based upon the material we received from the city and the instructions not to codify zoning ordinances, we estimate it will require approximately 160 pages to supplement the Plainview Code. (As we already have copies of your ordinances, all we need to begin producing your supplement is a signed copy of the contract for our records.) The second contract sets forth our charges for completely recodifying the Plainview Code. The charges include a thorough legal analysis of your code, reorganization, repagination, renumbering, reindexing, footnoting and resetting 50 copies of the entire code into an 8½" x 11" two-column composer page style. We estimate that your new code will require approximately 520 pages in the new format. (Again, all we need to begin the code review and recodification is a signed copy of the contract.) To supplement and then convert your code into our 8½" x 11" page size, two-column composer format, our base price is $7500 for 500 pages. Additional pages are $15 each. (We estimate it will require approximately 520 pages to complete your code.) Tab and binder prices remain the same as specified in our recodification contract. If you wish, you may also contract for a complete code review by our legal staff for a fee of $1500. If you have any questions about our services or the above prices, please do not hesitate to call me. We at Book Publishing Company take pride in the quality of our work and look forward to serving your codification needs. sdf/cm0615 Sincerely, Carolyn Mayes Codification Consultant BOOK PUBLISHIIi6 LAW BOOK PUBLISHERS · MUNICIPAL AND STATE CODES 201 WESTLAKE AVENUE NORTH · SEATTLE, WASHINGTON*98109/(205) 343-5700 May 2, 1986 Mr. Jim Jeffers Plainview City Manager P.O. Box 1870 Plainview, TX 79072 Dear Mr. Jeffers: Here is a sample of a municipal code we prepared in our two-col-mn composer format. The code is organized by subject matter, following our standard organization and layout. We have found the logical arrangement of this system to be very practical and convenient for a wide variety of cities. Other features you may wish to review include: Reserved chapters within the code. This allows you the flexibility to expand your code as the needs of your city change. Three-step decimal-numbering system. This, too, is designed to accommodate new provisions without disturbing the existing code. General clauses. We can furnish your city attorney sample language for a general penalty ordinance and a general provisions ordinance in order to reduce the bulk of the code while increasing its uniformity. Ordinance history notes. We provide history notes tracing the derivation, of your new code from the prior code and ordinances. e Statutory references. Where applicable, references are made to state statutes which pertain to or affect specific subjects in your code. Disposition table. A list at the end of the code records the disposition of every ordinance adopted by the city. We will also publish a prior code cross-reference table for your convenience. 7. Index. Our comprehensive, multi-entry index is extensively cross'referenced. Plainview, Texas Page 2 May 2, 1986 e Format. The two-column format is neat, orderly, and easier to read ~han many typical single-column page styles. Binders. Our post binder is sturdy enough to withstand years of service and will expand to accommodate future changes in your code. I hope you will have a chance to review the sample code soon. I will contact you again shortly with additional information about our prices for a code conversion and for a complete recodification. If, in the meantime, you have any questions, please call me. sdf/cm0501 Sincerely, Carolyn Mayes Codification Consultant Enclosure