HomeMy WebLinkAboutR87-230O45
RESOLUTION NO. 87-230
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLAINVIEW, TEXAS, AUTHORIZING THE DIRECTOR OF
MUNICIPAL SERVICES TO SOLICIT PROPOSALS FOR
UPDATING AND REVISING OF THE CITY OF PLAINVIEW
COMPREHENSIVE MASTER PLAN AND ZONING ORDINANCE.
WHEREAS, a Comprehensive Master Plan' should be reviewed and
updated from time to time; and
WHEREAS, the Comprehensive Master Plan of the City of Plainview
is ten years old; and
WHEREAS, the City Council of the City of Plainview has
determined that if a consultant is hired to update the Comprehensive
Master Plan, the Zoning Ordinance of the City of Plainview should
also be reviewed and revised at the same time:
NOW, THEREFORE BE IT RESOLVED by the City Council of the City
of Plainview, Texas, that the Director of Municipal Services be
authorized to solicit proposals for the Updating of the City of
Plainview Comprehensive Master Plan and Zoning Ordinance by means of
a "Request For Proposal" and review said proposals from Consultants
for the purpose of making recommendations to the City Council.
I, Sheryl Owen, City Secretary for the City of Plainview,
hereby certify that the above Resolution was adopted by the
Plainview City Council on March 24, 1987.
~ 0WEN~, Ci y Secretary
~RQUEST FOR PROPOSAL
Purpose:
Scope:
The City of Plainview, Texas seeks a qualified planning
consultant to develop improved Zoning regulations based
upon the latest state-of-the-art regulatory techniques
and mechanisms, and to prepare an updated Comprehensive
Master Plan.
To evaluate the effectiveness of the City of Plainview
Zoning Ordinance No. 82-2478, to make recommendations
to revise said Ordinance as needed, and to prepare a
draft Ordinance based upon such evaluation and
recommendations thereof. This Ordinance should be
complete with text, zone districts or classifications,
district regulations, and zoning map amendments, and
supporting documents.
To develop a Master Comprehensive Plan wherein a number
of proposals, recommendations, and development
alternatives are presented for making decisions in
guiding the future growth and development of the City.
This plan should contain goals and objectives which
repreSent a general policy framework of priorities for
future directions of growth for the City as developed
by City officials and citizens through guidance of the
consultant. These goals and objectives must not only be
realistic and attainable, but must also present a
challenge requiring vision and effort for their
attainment to reflect the prevailing values in the
overall physical, economic and social development of
the City. The Plan, should contain all necessary text,
statements, reports, studies, maps, or other material
to support such a workable plan.
Date Issued: April 1, 1987
Issued By: Mayor and City Council of the City of Plainview, Texas.
Administered By: City of Plainview Municipal Services Division,
Planning and Zoning Department.
Tentative Submission, Review and Contract Award Schedule:
April 1, 1987
May 15, 1987
RFP issued.
RFP submission deadline.
May 15 -
June 1, 1987
June 1, 1987
RFP review and recommendation.
Notification of top candidates
.(up to 5).
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June 2, 1987
June 23, 1987
Review of top candidates proposals by
City staff for recommendations to City
Council.
Staff recommendation to City
Council and selection by City
Council.
June 23 -
July 2, 1987
July 7, 1987
July 7, 1987
submission Deadline:
Contract Period:
Contract negotiation.
Contract review and approval by
City Council.
Execution of contract.
Proposals must be received by no later than
May 15, 1987 at 5:00 p.m.
The tentative contract period is to begin on
or before July 7, 1987, with all work
completed by July 7, 1988 (or as negotiated).
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TABLE OF CONTENTS
II.
III.
IV.
V.
VII.
VIII.
IX.
X.
XI.
XII.
XIII.
XIV.
Solicitation
Type of Contract
Format
Limitation
Period of Performance
Schedule and Statement of Work
Consultant's Authorized Signature
Evaluation Criteria
Consultant Qualifications
Project Coordination
Project Budget
Project Monitoring
Project Requirements
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I. Solicitation
To be considered, ten (10) copies, plus the original should be
submitted to:
Mike McDonough
Director of Municipal Services
City of Plainview
P.O. Box 1870
Plainview, Texas 79072
Responses must be received by no later than 5:00 'P.M. May 15,
1987. Clarification of any matters in this request shall be
made only in writing by the City of .Plainview Municipal
Services Division with copies to all interested parties.
II.
Type of Contract
· The agreement resulting from this request for proposal will be
a negotiated fee contract, with payments made in accordance
with the terms agreed upon during contract negotiations.
III.
Format
Ail written material submitted in response to this request
should be double spaced. Elaborate brochures and presentation
aids beyond those necessary to communicate the substance of the
proposal are discouraged.
IV.
Limitation
This request for proposal does not commit the City Council of
the City of Plainview to award a contract or to pay any cost
incurred as a result of preparing such a proposal.
The City Council reserves the right to accept or reject any or all
proposals received in response to this request, to negotiate
with all qualified respondents, or to cancel in part or in its
entirety this request for proposal if it is in the best
interest of the City of Plainview. The City Council may require
consultant participation in negotiations the result of which
may require revisions (technical or otherwise) to the proposal
as submitted. The selection will, in part, be based upon the
most favorable terms to the City in terms of technical
expertise and staffing capabilities, with limited reliance upon
City staff resources.
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Contract
The City Council of the City of Plainview may select a
consultant based solely upon the proposals received without a
formal presentation bY or discussion with said consultant.
Each proposal should therelore be as clear and self-explanatory
as possible. Additional information, as determined by the City Council
may be required in support of any written proposal. Any
sub-contractual agreement for a part or all of the work to be
performed, must have approval by the City Council.
VI. Period of Performance
The period of performance of this contract is anticipated to
run from July 7, 1987, to July 7, 1988. (1 year period) Final
contract schedule will be determined in contract negotiations.
VII. Schedule and Statement of Work
The selected consultant must submit a detailed monthly schedule
of performance for the time period specified in paragraph VI
above. Additionally, the estimated man-hours required and the
availability of all technical staff members and subcontractors
for the project, by percent of time shall be included. The
Statement of Work should itemize all of the work to be
performed. Finally, any specific concerns with the scope of
work called for in this request should be identified with
potential solutions provided to resolve such.
VIII. Consultant's Authorized Signature
The proposal shall be signed by an official authorized to bind
the consultant in a contractual agreement. The consultant
shall provide the following information: name, address, and
telephone number Of the individual(s) with authority to
negotiate and contractually bind the selected consultant. It
is also necessary that the name of a contact individual be
provided, should questions arise during the proposal evaluation
process.
IX. Evaluation Criteria
Prospective consultants are advised that the selections of a
consultant will only be made after review of all of the
proposals received with particular attention to:
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1. The consultant's understanding of the technical aspects
of the RFP, the responsiveness to the requirements of
the RFP, the perceived effectiveness, quality and level
of detail demonstrated in the RFP, and reasonableness
of recommendations set forth in the RFP.
2. The consultant's ability to balance creativity with
practical solutions in addressing the tasks outlined in
this request.
X. Consultant Qualifications
Ail consultants submitting proposals shall provide the
following information:
1. Staff organization;
2. Resumes, biographies, or other relevant information for
for each key staff member to be assigned to this
project;
3. Office locations(s);
4. General background and history of the firm's experience
in planning and the development of land use regulations
for local government (within the last five (5) years);
5. Specific background and history of the firm's
experience during the last five (5) years in developing
and/or revising Comprehensive Master Plans and Zoning
Ordinances for Texas cities with similar land area and
population characteristics (Land Area: 12.6 square
miles; Population (1980): 22,187;
6. Reference analogous projects, particularly any which
have undergone litigation. Briefly explain Court's
decision or ruling;
7. Support services available through consultant (i.e.
computer capabilities, legal, etc. as applicable);
8. If subcontractors are to be retained, provide
information as above in 1-7 on said subcontractee(s).
XI.
Project Coordination
The selected consultant shall work most closely with the City
of Plainview Municipal Services Division and its Planning,
Zoning and Code Enforcement Departments and the City Attorney's
Office.
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XII.
Project Budget
Consultants are encouraged to submit proposals that adequately
satisfy all tasks identified in Section XIV. An estimate of
the cost range of such contracted services to complete the
project is requested. A breakdown by major task is requested
should the availability of funding require limiting the scope
of the project. The prime interest is the development of a
more comprehensive, flexible, Zoning Ordinance, which is
legally sound and which will fulfill the goals and objectives
of the Updated Comprehensive Master Plan.
XIII.
Project Monitoring
This project will be monitored and evaluated by the City of
Plainview Municipal Services Division. Regular reports will
be required. The selected consultant will be required to
submit one (1) or more of the following:
1. Performance status report at 60 day intervals;
2. Financial status report at 60 day intervals;
Final performance and financial status reports upon
completion of the project; and
4. Request for payment statements.
XIV. Project Requirements or Scope
A. Identified Problems
To assist in focusing the consultant's attention, the following
has been prepared to highlight some of the concerns with and
perceived limitations of the current Zoning Ordinance and
Master Plan Comprehensive Plan. All elements of the text,
district regulations, zoning map and plan are affected.
Specifically, the following represents City Council and staff
concerns:
1. Current format of ordinance - group all regulations for a
given district together.
2. Phase out of non-conforming uses.
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3. Conditional zoning - how and where it can be used in both
specific use permits and rezoning.
4. Zoning Districts too Broad - incompatible uses grouped
together.
5. Introduction of innovative techniques, such as:
(a)
(b).
(c)
Performance Zoning.
Transfer of Development Rights (TDR), or
Other new techniques of zoning which might allow
for some flexibility while retaining some forms
of desirable controls.
6. Elimination of certain districts:
Be
(a) Excessive strip commercial zones.
(b) Spot zoning of small commercial tracts.
(c) Restrictive Commercial Zones-too restrictive for
most uses thus making them undesirable to
applicants.
Establishment of new districts:
(a) Areas where alcoholic beverages might be legally
sold.
(b) Office, Professional and Institutional Zone to act
as a buffer between commercial and residential uses.
(c) Zones where uses are compatible with each other.
(d) Possible variations of residential zones
(multi-family).
(e) Airport zoning.
(f) Transitional zone for newly annexed lands.
Specific potential uses problems:
(a) Intermingling of mobile with single-family homes.
(b) Allowing new residential in commercial.
(c) Permitted uses need to be more restrictive.
(d) Congregate living facilities.
(e) Accessory apartments or additional housekeeping
units.
(f) Flea Markets and sidewalk vendors.
(g) Multi-family dwellings not permitted use but have
been allowed in commercial zones.
(h) Home Occupations.
(i) Junk yards and junk dealers.
(j) Excavation, fill or alteration of the natural grade.
(k) Private clubs (establishments Selling alcohol).
(1) Multi-family uses adjacent to residential uses.
(m) Group homes - halfway houses.
(n) Zoning designation of lands which are annexed.
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10.
11.
12.
13.
14.
Specific regulations or standards:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(±)
(j)
Building setbacks.
Minimum open space - maximum lot coverage.
Expanded density provisions for residential
districts.
Portable and flashing signs.
Procedures for site and development review-of
multi-family residential, commercial, and industrial
developments.
Sign regulations
Height limits on structures, signs, antennas, etc.
Satellite dish regulations.
Recreational vehicles.
Parking regulations.
Zoning Map:
(a)
(b)
Inconsistency with goals of Comprehensive Plan.
Arbitrary application of commercial and industrial
zoning, without regard for land use and ownership
characteristics.
Zoning Ordinance and Plan not always consistent.
Ordinance is only partially clmmulative.
Comprehensive Plan has not been updated in several years
and thus does not reflect current or recent development or
growth patterns of the City.
Comprehensive goals and objectives need to be updated.
15.
(a)
(b)
The Comprehensive Master Plan should by means of good
planning practices identify the priorities that need to be
pursued in regard to the establishment of goals and
objectives formulated by the Plan in areas including but
not limited to the following:
Citizen involvement
Housing
1. Public
2. Private (rental)
3. Multi-family'(small and large)
4. Demolition & rehabilitation
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(c) Transportation
1. Public transportation
2. Highway study
3. Airport facilities
(d) Public/Municipal facilities.and services
1. City/County health facilities
2. Coliseum/meeting facilities
3. Fire substation
4. Industrial park
5. City/County Joint Services
(e) Economic study
(f) Neighborhood study
(g) Growth Plan
1. Future annexation with E.T.J.
2. Development within existing corporate limits.
(h) Land uses - alternatives
1. Residential
2. Commercial
3. Industrial
B. Project Requirements
The following tasks at a minimum will be required of the
~elected consultant. Please describe in detail the program for your
Lrm proposes to develop to complete these tasks, as well as any
~dditional tasks, you feel are essential to the success of this project.
1. Zoning Ordinance - Introduction and Scope of Project
The consultant shall provide a general introduction or
description of the purpose of a zoning ordinance and its
relationship to a Comprehensive Plan. More specifically, the
applicability for zoning-should be addressed. An outline of
the scope of the project should clearly indicate what the
ultimate product will be.
2. Coordination with City Zoning ~,d Inspections and Planning
Departments.
Working in close cooperation with City Staff, the
consultant shall evaluate the existing Ordinance in relation to
the identified problems (Section XIV-A). The examination and
updating of the City's Comprehensive Plan is being undertaken
to ensure linkage. Specify how this task is to be
accomplished.
3. Legal Considerations
Working in close cooperation with the City Attorney,
indicate any legal implications of the project Specify how
your recommendations are legally founded. Cite Texas Case Law
in 'support of such.
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4. Evaluat£on and Reco~nendation
Upon conclusion of research into the current zoning
practices of the City of Plainview, the consultant shall
prepare a detailed evaluation of the current Ordinance,
especially highlighting its strengths and weaknesses. Describe
your approach and the elements (i.e., text, district
regulations, zone districts, and map) to be assessed.
5. Draft Ordinance
In order to implement the recommendations, a draft
Plan and Ordinance must be prepared for consideration by the
City Council Especially in this final stage of.the project, the
contracted consultant shall make any presentations to the City
of Plainview City Council as may be deemed necessary.
.6. Draft Document
The Consultant shall prepare and provide fifty (50)
copies of the draft document addressing tasks 1-5 for review
and consideration by the City of PlainView City Council.
7. Final Document
The Consultant shall prepare and provide final documents
which incorporates all changes required as a result of the
review of the draft documents, including the draft Ordinance,
Plan, and all support documentation- (Also note required
appendix.) One (1) reproducible original plus fifty (50)
copies shall be supplied by the contractor. Should the new
draft Ordinance and Plan be approved three (3) zoning
maps shall be prepared to conform to the said ordinance.
8. P,,hlic Hearing Participation
The Consultant shall be available for all public hearings
before both the Planning and Zoning Commission and the
Plainview City Council.
APPENDIX
State of the Art Annotated'Bibliography
An annotated bibliography indicating all research references
employed in support of this contract should be included in the
final document. This summary should emphasize current problems
opportunities and solutions pertaining to zoning as practiced
today in Texas.
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