HomeMy WebLinkAbout3.03.2025 MS Board Minutes
MINUTES
Downtown Plainview Main Street Program & Tourism Coordinating Board
Date: Monday, March 3, 2025 – 11:30 a.m.
Board Members Present: Ellysa Harris, Sheila McKay, Sabrie Villegas, Rachel Salazar, Leslie Harkins,
Phyllis Wall, Tiffany Wilhelm, JoAnn Rey
City of Plainview, Downtown Plainview Main Street Representatives: Sara Stevens, Kristi Aday
Members Absent: Britni Morales (Excused), Tonya Keesee (Ex-Officio)
1. Call to Order 11:35 a.m.
2. Oaths of Office
City Secretary Belinda Hinojosa administered the Oaths of Office for new members Phyllis Wall, Sheila
McKay, and Tiffany Wilhelm.
3. Officer Positions
Sara Stevens presented the available officer positions and reviewed the responsibilities of each officer.
Chair: Phyllis Wall nominated Leslie Harkins for the position of the Board Chair. Rachel Salazar
seconded the motion. Leslie Harkins accepted the nomination. No other nominations were made.
Vice-Chair: Tiffany Wilhelm nominated Sabrie Villegas for the position of Vice-Chair. Phyllis Wall
seconded the motion. Sabrie Villegas accepted the nomination. No other nominations were made.
Secretary: Phyllis Wall nominated Sheila McKay for the position of Secretary. Sabrie Villegas
seconded the motion. No other nominations were made.
Sara Stevens held a vote to approve all nominated officer positions, and the vote passed with a 7-0
vote.
4. December Board Minutes – Review and Approve
Sara Stevens presented the December Board meeting minutes. Sheila McKay motioned to approve the
December Board minutes. Rachel Salazar voiced the second. The motion to approve the December 2024
minutes passed with a 7-0 vote.
5. Approval of the December 2024 – February 2025 Friends of Downtown Budget Report
Sara Stevens presented the Friends of Downtown Budget Reports for December through February. She
discussed the changes to revenue which included partnerships and donations around the holiday event.
Additionally, she reviewed the expenses through this period that included Holiday lighting, Holiday event
awards and a remaining mural reimbursement. Stevens also recommended three changes to the overall
annual budget to remove two expense line items for marketing resource development and add one
expense line item for window activation projects. Leslie Harkins made a motion to approve the Friends
of Downtown Budget Report and all recommended changes to the annual budget. Sheila McKay voiced
the second and the motion passed with a 7-0 vote.
6. Fundraising Letter for 2025
Sara Stevens presented a Friends of Downtown partnership fundraising letter for 2025. This year, Stevens
recommended adjusting the requested amount to $150, previously $100, as the program has taken many
steps to build up programming from the previous year. Phyllis Wall made a motion to approve the letter
with the adjusted amount of $150 for the 2025 fundraising. The motion was seconded by Sabrie Villegas
and the vote passed 8-0, as JoAnn Rey entered to attend at this point of the meeting.
7. Committee Updates
Design: Rachel Salazar gave a report on the current Design Committee projects which includes shirts
for the board and committees, starting a light pole banner art competition, and the progress of the
Plainview ISD National Art Honor Society window activation project. Salazar also noted that the
committee now has several members, many of whom are local artists.
Friends of Downtown: Leslie Harkins gave a report on the current Friends of Downtown Committee
projects which includes building a Social Media Strategy to expand upon the Downtown Plainview
brand messaging. Harkins also discussed two surveys that will be brought to the board. One survey is
for the community at large and the other for property owners in Downtown with both surveys focus
on getting feedback that will benefit current Main Street programming.
8. HOT Grant – Hi-Plains Gem and Mineral Society
Sara Stevens presented the HOT Grant application for the Hi-Plains Gem and Mineral Society Rock Show
dated February 22nd and 23rd, 2025. Phyllis Wall motioned to approve the Grant as presented. Rachel
Salazar voiced the second. The motion passed with an 8-0 vote.
9. Discussion on Temporary Staff Changes
Sara Stevens spoke briefly about the staff changes that have happened within City Hall since the start of
January with City Manager Jeffery Snyder and Community Engagement Manager Melinda Brown leaving
the City of Plainview. Stevens reviewed that the duties carried out by Brown have been temporarily
shifted to the Economic Development department and asked that the Board remain patient through this
time of transition.
10. Action Items for Next Meeting
The Friends of Downtown Committee surveys are set for approval at the next board meeting. Additionally,
if the Plainview ISD project is finalized, the board will also consider approving the project plan.
13. Adjourn Time: 12:18 p.m.
Next Meeting: April 7, 2025
Sara Stevens - Main Street Coordinator