HomeMy WebLinkAbout04.01.2024 MS Board Minutes
MINUTES
Downtown Plainview Main Street Program & Tourism Coordinating Board
Date: Monday, April 1, 2024 – 11:30 a.m.
Board Members Present: Terra James, Emily Parker, Rachel Salazar, Leslie Harkins, Emily Haddock, Hari Kotaiya,
Sheila McKay
Board Members Absent: Pedro Reyes, Angel Martinez
City of Plainview, Downtown Plainview Main Street Representatives: Kristi Aday, Sara Stevens
Ex Officio: Tonya Keesee, Plainview Chamber of Commerce
1. Call to Order 11:35 a.m.
2. Oath of Office – Pedro Reyes
Deferred to next meeting.
3. March Board Minutes – Review and Approve
Rachel Salazar motioned to approve the March Board minutes. Terra James voiced the second. The motion to
approve the March 2024 minutes passed with a 7-0 vote.
4. Transition of Fiscal year from January to December to be October to September starting October 1, 2024
Emily Parker recommended transitioning the Friends of Downtown fiscal year cycle to match the City of
Plainview. Terra James made the motion to begin a new fiscal year cycle to October 1, 2024 to September 30,
2024. Emily Haddock seconded the motion. The motion passed with a 7-0 vote.
5. Approval of 2024 Friends of Downtown Budget
Sara Stevens presented the amended Friends of Downtown Budget for 2024. The budget reflected changes made
to the budget at the March Board meeting and limits the term to date January 1, 2024 to September 30, 2024.
These changes were made to prepare for the shift in the Fiscal Year from January to December into October to
September to match the City of Plainview Fiscal Year. Rachel Salazar made the motion to approve the updated
2024 budget. Leslie Harkins seconded the motion. The motion to approve the 2024 budget passed with a 7-0 vote.
6. HOT Grant – Caprock Genealogy Conference
Sara Stevens presented HOT Grant for the Caprock Genealogy Conference on April 13, 2024. Discussion was held
about the value in smaller conferences receiving the same amount as larger events. The board asked to consider
post-event surveys as a part of considering grants for those who have applied for previous years. Hari Kotaiya
made a motion to approve $250.00, there was no second voiced. Rachel Salazar made a motion to approve the
full $750.00. Sheila McKay seconded the motion. The motion passed with a 7-0 vote.
7. Review of 2024 Board Member Survey
Sara Stevens presented the completed results from the survey given to the Board in March. She reviewed the
compiled answers to each question and related the survey back to how it is important to understand the
strengths and weaknesses, resources in time and skill, and vision for the program will aid in Strategic Planning.
8. Levelland Main Street Program Tour and Update on Strategic Planning
Sara Stevens spoke about her trip to Levelland to meet with the Main Street manager and Board members. She
discussed the resources that were given as well as the importance of Brand Identity, as Levelland Main Street
has a strong sense of identity. Sara Stevens also provided an update on Texas Downtown Strategic Planning and
announced the Downtown Assessment will be complete in April. However, the Director for Texas Downtown has
retired and will no longer be able to host a strategic planning date. Sara Stevens has reached out to opportunity
Strategies, an organization who works with Main Streets for training and planning in Texas.
9. Action Items for March Board Meeting
Action items for the next board meeting include reviewing the Georgia Main Street Transformation Strategies,
discussion on committees and update from Promotion committee.
10. Adjourn Time: 1:52 p.m.
Next Meeting: May 6, 2024
Sara Stevens
Main Street Coordinator