HomeMy WebLinkAbout05.06.2024 MS Board Minutes
MINUTES
Downtown Plainview Main Street Program & Tourism Coordinating Board
Date: Monday, May 6, 2024 – 11:30 a.m.
Board Members Present: Terra James, Emily Parker, Rachel Salazar, Emily Haddock, Hari Kotaiya,
Sheila McKay
Board Members Absent: Pedro Reyes, Angel Martinez, Leslie Harkins, Tonya Keesee (Ex-Officio)
City of Plainview, Downtown Plainview Main Street Representatives: Kristi Aday, Sara Stevens
1. Call to Order 11:44 a.m.
2. Oath of Office – Pedro Reyes
Cancelled – Pedro Reyes has reached three (3) unexcused absences, reaching the City of Plainview attendance
policy limits for Boards and Commissions.
3. April Board Minutes – Review and Approve
Rachel Salazar motioned to approve the April Board minutes. Terra James voiced the second. The motion to
approve the April 2024 minutes passed with a 6-0 vote.
4. Approval of April 2024 Friends of Downtown Budget Report
Sara Stevens presented the April Friends of Downtown Budget for 2024. Sheila McKay made the motion to
approve the April 2024 Report. Terra James seconded the motion. The motion to approve the April 2024 budget
report passed with a 6-0 vote.
5. Proposed Committee Structure Changes
Sara Stevens presented recommendations to reduce the number of committees from five (5) to three (3). The
current committees include Promotion, Organization, Design Friends of Downtown, and Convention of Visitors
Bureau (CVB). The Proposed changes reduce the committees down to CVB, Friends of Downtown (combines
Promotion and Organization), and Design. There was discussion held on the responsibilities of the 2022 Friends
of Downtown committee which includes budget management and annual fundraising. The board agreed that
those duties will fall to the full Board in considering the updated committee structure. Terra James made a
motion to approve the proposed committee structure changes and Emily Haddock seconded. The motion passed
with a 6-0 vote.
6. Work Plan
Sara Stevens and Kristi Aday presented a draft of the 2024-2026 work plan and two Transformation Strategies to
adopt. The first strategy is Business Activation and Development with goals aimed at addressing vacancies
between 5th and 8th on Broadway and Ash and education forums on City Services. The second strategy is
Placemaking with goals that will work on activating vacant building facades through windows and continued
development of the Downtown Plainview Brand. Discussion was held by the board on adding tasks to each of
the goals and Rachel Salazar made a motion to approve the drafted work plan for 2024-2026. The motion was
seconded by Hari Kotaiya. The motion passed with a 6-0 vote.
7. HOT Grant – Panhandle Parade of Breeds
Sara Stevens presented HOT Grant for the Panhandle Parade of Breeds on June 13-16, 2024. Rachel Salazar made
a motion to approve the full $750.00. Emily Haddock seconded the motion. The motion passed with a5 -0 vote
with Sheila McKay abstaining from the vote.
8. Highlights from Texas Downtown Assessment
Kristi Aday presented the highlights from the Texas Downtown Assessment held on February 23rd, 2024. She noted
that we received the report recently and will present it in total at a later meeting. The highlights included four
recommendations. 1. Repair and Foster Stakeholder Relations, 2. Establish a Downtown Merchants Association,
3. Increase Pedestrian and Building Safety, and 4. Implement Public Art Initiatives.
9. Main Street America – Affiliate Designation
Sara Stevens reviewed the official designation for Plainview Main Street as an Affiliate Designation for the program
for 2023. She discussed the Accreditation requirements and spoke about the differences between Accredited and
Affiliate designations.
10. Christmas Lights 2024 Scope of Work Draft
Sara Stevens presented the first draft of the scope of work for Christmas Lights for 2024 and discussed with the
board what their priorities are on lighting. Recommendations were made to address meeting with Hale County
officials to discuss the plans for Courthouse lighting.
11. Action Items for June Board Meeting
Action items for the next board meeting include designating chairs for committees and discussing recruitment,
fundraising needs for Christmas/Holiday event, first proposed draft of the budget, and amended work plan for
second reading.
12. Adjourn Time: 1:22 p.m.
Next Meeting: June 3, 2024
Sara Stevens
Main Street Coordinator