HomeMy WebLinkAbout07.01.2024 MS Board Minutes
MINUTES
Downtown Plainview Main Street Program & Tourism Coordinating Board
Date: Monday, June 10, 2024 – 11:30 a.m.
Board Members Present: Terra James, Emily Parker, Rachel Salazar, Leslie Harkins, Sheila McKay
Board Members Absent: Pedro Reyes, Angel Martinez, Hari Kotaiya,
City of Plainview, Downtown Plainview Main Street Representatives: Kristi Aday, Sara Stevens
Ex-Officio: Tonya Keesee (Plainview Chamber of Commerce)
1. Call to Order 12:02 p.m.
2. June Board Minutes – Review and Approve
Leslie Harkins motioned to approve the June Board minutes. Rachel Salazar voiced the second. The motion to
approve the June 2024 minutes passed with a 5-0 vote.
3. Approval of June 2024 Friends of Downtown Budget Report
Sara Stevens presented the June Friends of Downtown Budget for 2024. Discussion held included reaching out the
owners of the billboard on Quincy for next costs. Terra James made the motion to approve the June 2024 Report.
Rachel Salazar seconded the motion. The motion to approve the June 2024 budget report passed with a 5-0 vote.
4. Nominate and Vote on Vice-Chair Position
Sara Stevens spoke about the expectations and responsibilities of the Vice Chair position. Rachel Salazar
nominated Leslie Harkins for the appointment of the Vice-Chair which Harkins accepted. Terra James seconded
the nomination and the vote passed 4-0.
5. Review of Corporate Fundraising Package for Sponsorships
Sara Stevens presented the package for fundraising sponsorships, which the Board reviewed for changes.
Discussion was held on who could go to what organizations for requests. Additionally, discussion was held to
market the materials over social media and that each Board member would take 5 packets to deliver and meet
with potential sponsors.
6. Review of First Draft for 2024-2025 Budget
Sara Stevens presented a draft of the 2024-2025 budget for the Friends of Downtown account. Anticipated
expenses included holiday event and lighting, window logos for businesses and marketing materials. The Board
requested to edit the Holiday Light pole Banners line items to Light pole Banners. No action was taken.
7. Request for Volunteers for Red, White, and Moo Parade
Sara Stevens spoke about Main Street coordination with the Red, White, and Moo committee and parade
responsibility on July 4th. She requested volunteer support from the board.
11. Discussion on Next Steps for Holiday ad hoc and planning
Sara Stevens and Kristi Aday spoke about updates on Holiday lights quotes and contractors. Terra James spoke
about organizing a meeting with businesses to discuss the work plan for the Christmas Open House event.
12. Action Items for June Board Meeting
Action items for the next board meeting include updating the 2024-2026 work plan and reviewing holiday lights
quotes to select a contractor for 2024.
13. Adjourn Time: 12:53 p.m.
Next Meeting: August 5, 2024
Sara Stevens
Main Street Coordinator