HomeMy WebLinkAbout09.09.2024 MS Board Minutes
MINUTES
Downtown Plainview Main Street Program & Tourism Coordinating Board
Date: Monday, September 9, 2024 – 11:30 a.m.
Board Members Present: Terra James, Emily Parker, Rachel Salazar, Leslie Harkins, JoAnn Rey, Ellysa Harris,
Sabire Villegas
Board Members Absent: Sheila McKay, Hari Kotaiya,
City of Plainview, Downtown Plainview Main Street Representatives: Kristi Aday, Sara Stevens
1. Call to Order 11:33 a.m.
2. Oath of Office for New Members
City Secretary Belinda Hinojosa attended the meeting to give the Oath of Office to new members JoAnn Rey,
Ellysa Harris, and Sabrie Villegas.
3. July Board Minutes – Review and Approve
Terra James motioned to approve the July Board minutes. Rachel Salazar voiced the second. The motion to
approve the July 2024 minutes passed with a 7-0 vote.
4. Approval of July and August 2024 Friends of Downtown Budget Report
Sara Stevens presented the July and August Friends of Downtown Budget Reports, noting that the budget for
January 1, 2024 to September 30, 2024 will close this month. After discussion on the first deposit for Christmas
lights, Terra James made a motion to release the Holiday Lighting designated funds of $4,371.53. to the general
fund for the Friends of Downtown account. Rachel Salazar seconded the motion and the motion to release the
designated funds passed with a 7-0 vote. Closing the discussion on financials, Rachel Salazar made a motion to
approve the July and August Reports. Leslie Harkins voiced the second and the motion passed with a 7-0 vote.
5. Approval of the Friends of Downtown Budget for 2024-2025 Fiscal Year
Sara Stevens presented the final budget for the new fiscal year starting in October. The budget was created after
a decision was made in April 2024 to match the Friends budget to the City of Plainview’s fiscal year cycle. The
budget will begin October 1st, 2024 and end September 30th, 2025. Rachel Salazar made amotion to approve the
budget and JoAnn Rey seconded. The motion passed with a 7-0 vote.
6. Update responsibilities, timelines and budgets for projects in the 2024-2026 Work Plan
The Board reviewed the Work Plan in depth, assigning projects to the Design and Friends of Downtown
committees. Sara Stevens gave recommendations on selecting priorities for each of the four goals. She also gave
updates on which items have made progress or been completed. Emily Parker addressed the notation of Main
Street involvement in certain community events and requested a change in the presentation of Annual
Responsibilities to reflect the shift away from events that the National Main Street Movement has made. No
action was taken.
7. Committee Updates: Holidays, Design, and Friends of Downtown
Terra James, Holiday Committee Chair, gave an update on the Christmas Open House event, including sharing the
poster for the event and a list of the anticipated activities. Rachel Salazar, Design Committee Chair, gave an update
stating that the committee planned to meet for the first time on Monday the 16th of September and has seven
members anticipated to attend. Leslie Harkins stated that there were no updates for the Friends of Downtown
committee.
11. Review Holiday Lights Contractor for 2024
Sara Stevens presented the final Holiday Lights invoice for 2024. The selected contractor is RECON lighting and
landscaping out of New Home, Texas. Stevens detailed all of the areas and anticipated scheduling for the lighting
of Downtown.
12. Action Items for October Board Meeting
Action items for the next board meeting include reviewing the vacant building inventory and discussing a list of
target businesses for the Work Plan and Transformation Strategies. Additionally, the board will hear updates
from the committee chairs for Holidays, Design, and Friends of Downtown.
13. Adjourn Time: 1:06 p.m.
Next Meeting: October 7, 2024
Sara Stevens
Main Street Coordinator