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Home My WebLink About08 0108 min162 The Plainview City Council met on January 8, 2008 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:30 p.m. on January 4, 2008. Mayor John C. Anderson presided. Councilmembers present were: Cathy Waggoner-District 2, John N. Bertsch- District 4, Ron Trusler-District 5, Wendell Dunlap-District 6 and Roland Nash-District 7. Councilmembers Kelvin Tipton-District 1 and Belinda Pena-District 3 were absent. Staff members present were: Greg Ingham-City Manager, John Berry-Director of Public Works, John Castro-Director of Community Services, Leslie Pearce-City Attorney, Will Mull-Police Chief, Dale Simpson-Director of Civil Service, Eric Turner-Main Street Coordinator, Arthur Wall-Street Superintendent, Don Burress-Interim Fire Chief and Belinda Hinojosa-City Secretary. News Media Representative: Richard Orr-Plainview Daily Herald Guests present: Dee Blevins and G. K. Reddy Councilmember Ron Trusler delivered the invocation. Councilmember Roland Nash led in the Pledge of Allegiance. Councilmember Dunlap moved to adopt the consent calendar. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. Items approved on the consent calendar included approval of the minutes of December 11, 2007, December 20, 2007 and January 3, 2008; the granting of an excused absence to Councilmembers Belinda Pena and Kelvin Tipton. John Castro, Director of Community Services presented for consideration Ordinance No. 08-3496, an Ordinance Amending the Zoning Map of the City of Plainview, Texas For Rezoning Lots 1 And 2, Blk 3, Allbrick Addition, Same Being in the 3000 Block of Dimmitt Road, From ASingle-Family Residential (R-1) Zoning District to a Commercial Retail Business (C-2) Zoning District, City of Plainview, Hale County, Texas; Cumulativeness Clause; Conflicts Clause; Severability Clause; And Effective Date. He stated this is the request of G.K. Reddy. Two comments were received with one positive comment from the owner of the lot east of this property and one telephonic inquiry. No one from the public was in attendance at the Planning and Zoning Commission public hearing. He stated it meets the criteria for rezoning to C2 district. Mayor Anderson asked for public comment. There was no public comment. Councilmember Trusler moved to approve Ordinance No. 08-3496 on first reading. The motion was duly seconded by Councilmember Dunlap and carried by unanimous vote. Arthur Wall, Street Superintendent presented for consideration the award of bids for a 2008 1 '/z ton Truck/Dump Body. He stated six bids were received as follows: Bill Wells Chevrolet - $26,200.00; Jack Morris Ford - $33,932.30; Shamrock Chevrolet - $26,860.00; Gene Messer - $24,982.00; Grand Prairie Ford - $26,658.00; and Caldwell Country (HGAC Bid) - $30,447.00. The budgeted amount is $25,000.00. He stated the low bidder is Gene Messer, but if you choose to grant the 5% variance to Bill Wells City Council Minutes January 8, 2008 Page 1 of 3 163 Chevrolet they would be lower. The bid amount of Gene Messer is $24,982.00 plus $1,249.10 5% variance for a total of $26,231.10. Leslie Pearce, City Attorney stated in order to grant the 5% variance, Local Government Code § 271.9051 states the Council must determine that the local bidder offers the municipality (1) the best combination of contract price and (2) additional economic development opportunities, including the employment of residents and increased tax revenues. Mayor Anderson asked for public comment. There was no public comment. Councilmember Bertsch moved that the bid be awarded to Bill Wells Chevrolet, local bidder in the amount of $26,200. The Council determines that the local bidder offers the municipality (1) the best combination of contract price and (2) additional economic development opportunities, including the employment of residents and increased tax revenues. The motion was duly seconded by Councilmember Truster and carried by unanimous vote. Mr. Wall presented for consideration the award of bids for a 2008 3/. Ton Pickup/Utility Bed. Five bids were received as follows: Bill Wells Chevrolet - $24,572.00; Jack Morris Ford - $24,326.30; Shamrock Chevrolet - $22,615.00; Grand Prairie Ford - $19,958.00 and Caldwell Country (HGAC bid) - $20,991.00. The budgeted amount for this is $21,000. He stated it is his recommendation that the bid be awarded to Grand Prairie Ford in the amount of $19,958.00. Mayor Anderson asked for public comment. There was no public comment. Councilmember Nash moved to award the bid to Grand Prairie Ford in the amount of $19,958.00. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. Don Burress, Interim Fire Chief presented for consideration the award of bids for a 2008 1 Ton Truck for the Fire Department. He stated two bids were received as follows: Jack Morris Ford (did not meet electrical specifications) - $30,087.30; and Bills Wells Chevrolet - $31,550.00. The HGAC Contract price is $31,827.00 which includes HGAC fee and delivery. He stated it is staff's recommendation that the bid be awarded to Bill Wells Chevrolet in the amount of $31,550.00. Mayor Anderson asked for public comment. There was no public comment. Councilmember Nash moved to award the bid to Bill Wells Chevrolet in the amount of $31,550.00. The motion was duly seconded by Councilmember Bertsch and carried by unanimous vote. Councilmember Truster commended the fire department staff for a recent incident. He stated they were very polite and went above and beyond their job. Greg Ingham, City Manager brought the Council up to date on the City Building at 710 W. 5th. The building is City owned and the Chamber of Commerce Offices are housed there. Recently, City staff started looking at the building when it was thought there might be another change in occupancy by putting another entity in the building. It had City Council Minutes January 8, 2008 Page 2 of 3 164 been noticed there was some floor sloping in the interior so the City had an initial structural assessment by Thoma engineering, which stated we had some problems. The exterior walls are stable but there is some problem with the floor. In order to know what was really down there, the City got a geotechnical report which included drilling on the outside of the property and one hole inside the building. They did confirm that we are on top of a landfill and it appears we have some level of deterioration occurring under it. There is also some water present. The drilling was done some few months ago when we had a lot of water in the draw. Parkhill, Smith & Cooper took a look at the situation and provided the following options: 1) Completely demolish the building, excavate and completely rebuild the building - $620,000 2) Build an identical building at another site - $550,000 3) Since exterior walls are stable, rebuild building inside the existing walls - $580,000 4) Another option which the Texas Youth Commission has used would be to inject a grout slung underneath the building to stabilize the floor and possibly raise it up. One concern is that since we are on top of a landfill, eventually this could sink too. This would be a temporary fix. This is not recommended by Thoma Engineering or Parkhill Smith & Cooper. Based on our discussions at the meeting on Thursday, City gaff is going to pursue taking a look at this option to see if there might be any viability to doing a short term fix. Also, City staff has been advised that another company in town has dealt with this same problem. Another option would be to look at possibly some kind of retaining wall. We will visit with Parkhill, Smith & Cooper to see how viable that would be. Mr. Ingham stated he just wanted to bring this to Council to let them know where we are on the matter. He stated this is a report and no action would be taken tonight. There being no further business, Mayor Anderson adjourned the meeting at 7:39 p.m. d~ ~~~ Belinda Hinojosa City Secretary City Council Minutes January 8, 2008 Page 3 of 3