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The Plainview City Council met on February 26, 2008 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 3:45 p.m. on February 22, 2008. Mayor John C. Anderson
presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner-
District 2, Belinda Pena-District 3, John N. Bertsch-District 4, Ron Trusler-District 5,
Wendell Dunlap-District 6 and Roland Nash-District 7.
Staff members present were: Greg Ingham-City Manager, John Castro-Director of
Community Services, Leslie Pearce-City Attorney, Will Mull-Police Chief, Dale Simpson-
Director of Civil Service, Eric Turner-Main Street Coordinator, Jack Keller-Budget
Manager and Belinda Hinojosa-City Secretary.
News Media Representative: Richard Orr-Plainview Dailv Herald
Guests present: George Meriwether, Colin Ward, Brenda Ward, Rachel Sarchet, Josh
Olmos, and Mackenzie Keys
Mayor John C. Anderson delivered the invocation
Councilmember Roland Nash led in the Pledge of Allegiance
Councilmember Dunlap moved to adopt the consent calendar. The motion was duly
seconded by Councilmember Tipton and carried by unanimous vote. Items approved
on the consent calendar included approval of the minutes of February 12, 2008 and
February 21, 2008; approval of financial report; authorize the Mayor to execute the
Agreement to Transfer 2005 Entitlement Funds, depending upon the nature of the
final outcome of the staff's efforts to negotiate an agreement with TxDOT to retain the
2005 funds; and authorize Agreement to slip line Section of Broadway Sewer Line.
Mayor Anderson called upon George Meriwether, CPA from Williams, Meriwether,
Smith Co. LLP to present the Audit for Fiscal Year 2006-2007. He stated the audit
was conducted in accordance with Generally Accepted Auditing Standards and financial
statements presented fairly in accordance with Generally Accepted Accounting
Principles. The City has received a clean opinion.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Tipton moved to accept the Audit for Fiscal Year 2006-2007. The
motion was duly seconded by Councilmember Trusler and carried by unanimous vote.
The Council expressed their thanks for the work on the audit.
Chief William Mull presented the 2007 Racial Profiling Report. Councilmember
Trusler moved to accept the 2007 Racial Profiling Report. The motion was duly
seconded by Councilmember Pena and carried by unanimous vote.
Greg Ingham, City Manager presented for consideration the Award of Construction
Bids for Kokomo and Smythe Water Well Replacement Projects. One bid was
received for the Kokomo Water Well from High Plains Drilling, Inc. in the amount of
$175,706.74 and one bid was received on the Smythe Water Well from High Plains
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Drilling, Inc. in the amount of $228,490.90. The two combined bids put us under
budget. One item not included in the bid was a well building estimated at $18,000 on
the Smythe Project. The City recommends awarding the bids to High Plains Drilling,
Inc. and to negotiate with them on a well building. The award of bids should be
contingent upon final approval of the High Plains Underground Water Conservation
District No. 1 Permit.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Trusler moved to award the bid for the Kokomo water well bid and
award the bid for the Smythe water well bid contingent upon final approval of High
Plains Underground Water Conservation District No. 1 Permit. The motion was duly
seconded by Councilmember Waggoner and carried by unanimous vote.
Mr. Ingham presented for consideration and to take necessary action regarding
Contract from Parkhill, Smith & Cooper, Inc. for Professional Services on Cell 2
Sector D, RPR, Survey & Testing at Plainview Municipal Solid Waste Landfill. Based
on the estimated remaining life in our current landfill, it is time for the City to start
moving forward with the construction of the new landfill cell we have included in the
2007-2008 Budget. Parkhill, Smith & Cooper has worked closely with the City of
Plainview on its landfill over the years and in 2000 helped the City obtain a permit
modification that eliminated the need for a leachate collection system. If the City had to
comply with this requirement, our $1,019,760 cost estimate for the new cell would be
about $280,000 higher. This Agreement is for the Resident Project Representative
(RPR), surveying, and TCEQ testing for the Cell 2 Sector D expansion. This Agreement
is a "not to exceed" agreement estimated to be $116,300.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to award the bid to Parkhill, Smith & Cooper, Inc. in the
amount of $116,300. The motion was duly seconded by Councilmember Tipton and
carried by unanimous vote.
Mr. Ingham presented for consideration Contract from Parkhill, Smith ~ Cooper, Inc.
for Professional Services for Cell 2 Sector D, Earthwork & Lining at Plainview
Municipal Solid Waste Landfill. This is for design, plans, specifications, bidding and
construction phase services for the Cell 2 expansion which is estimated to be $82,400
and will be paid based on completion of certain project elements.
Mayor Anderson asked for public comment. Jack Keller, Budget Manager stated that
page 48 of the Comprehensive Annual Financial Report lists the projected life of the
landfill. There was no other public comment. Councilmember Trusler moved to award
the bid to Parkhill, Smith & Cooper, Inc. The motion was duly seconded by
Councilmember Dunlap and carried by unanimous vote.
Leslie Pearce, City Attorney presented for consideration and to take necessary action
regarding Joint Election Agreement between Plainview Independent School District and
the City of Plainview. The Education Code requires the School District to join with the
City to have joint elections. She stated each entity would hold their elections and the
only thing they would be sharing would be the polling place. The School will change
their polling place they previously had at Seth Ward to Ash School, their Ash School
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polling -place would stay at Ash School and the Plainview High School polling place
would move from the High School to the Senior Citizens Center. She stated the School
District will be submitting this to the Justice Department for pre-clearance.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Dunlap moved to approve the Joint Election Agreement between
Plainview Independent School District and the City of Plainview. The motion was duly
seconded by Councilmember Pena and carried by unanimous vote.
Mayor Anderson moved to go into closed meeting to discuss personnel matters or hear
complaints against personnel in accordance with Tex. Gov't Code, Section
551.074(a)(1). (Police Department) and to consult with attorney on pending or
contemplated litigation or settlement of same in accordance with Tex. Gov't Code,
Section 551.071. (Police Department). The motion was duly seconded by
Councilmember Tipton and carried by unanimous vote. Mayor Anderson recessed the
meeting at 8:00 p.m.
Mayor Anderson called the meeting back to open session at 10:12 p.m. No action was
taken on either item.
There being no further business, Mayor Anderson adjourned the meeting at 10:13 p.m.
lJo`'
Belinda Hino'osa
J
City Secretary
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