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HomeMy WebLinkAbout08 0527 min199 The Plainview City Council met on May 27, 2008 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:30 p.m. on May 23, 2008. Mayor John C. Anderson presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner- District 2, Belinda Pena-District 3, John N. Bertsch-District 4, and Roland Nash-District 7. Councilmember Ron Truster-District 5 and Wendell Dunlap-District 6 were absent. Staff members present were: Greg Ingham-City Manager, Leslie Pearce-City Attorney, John Castro-Director of Community Services, Will Mull-Police Chief, Dale Simpson- Director of Civil Service, Eric Turner-Main Street Coordinator, Buster Peny-Landfill Superintendent and Belinda Hinojosa-City Secretary. Guests present were: Raymond Pena, Teresa Villarreal, Josephine Guevera, Jasper Barron and R. Holly Holder News Media Representative: Tommy Young-Plainview Daily Herald Councilmember Roland Nash delivered the invocation. Councilmember Roland Nash led in the Pledge of Allegiance. Councilmember Bertsch moved to adopt the consent calendar. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. Items approved on the consent calendar included approval of the minutes of May 13, 2008 and May 22, 2008; the approval of Financial Reports; and the appointment of Howard Ellis, Jr. as alternate to the Board of Adjustment with said term to expire on January 1, 2010. Mayor Anderson presented for consideration the election of Mayor Pro Tem. He stated the past two years; Kelvin Tipton has been Mayor pro .Tem. The City Charter calls to change the Mayor Pro Tem every election year. It is time to choose a Mayor Pro Tem. Councilmember Tipton moved to appoint Councilmember Belinda Pena as Mayor Pro Tem. The motion was duly seconded by Councilmember Bertsch. The motion carried unanimously. Belinda Hinojosa, City Secretary administered the oath to Belinda Pena who was joined by her spouse, Raymond Pena. Mayor Anderson thanked Councilmember Tipton for his two years of service. Holly Holder with Parkhill, Smith & Cooper presented for consideration to award bids for earthwork and lining of Section 2-Cell D. He stated three bids were received as follows: L.D. Kemp - $547,257.50; D.E. Rice - $721,850.50; and Env. Spec - $677,960.95. He stated it is his recommendation the bid is awarded to L.D. Kemp in the amount of $547,257.50. Mayor Anderson asked for public comment. There was no public comment. City Council Minutes May 27, 2008 Page 1 of 3 goo Councilmember Nash moved to award the bid to L.D. Kemp in the amount of $547,257.50 for earthwork and lining of Section 2, Cell D. The motion was duly seconded by Councilmember Pena and carried by unanimous vote. Holly Holder.with Parkhill Smith & Cooper presented an overview of the entire project. Greg Ingham, City Manager presented for consideration to approve and authorize publication of Notice of Intention to issue Certificates of Obligation, including the Adoption of a Resolution pertaining thereto. He stated by adopting this resolution it authorizes the City Secretary to publish Notice of Intention to Issue Certificate of Obligation. It will include a not to exceed amount of $1,595,000. Mayor Anderson asked for public comment. There was no public comment. Councilmember Tipton moved to approve Resolution to authorize publication of Notice of Intention to issue certificates of obligation. The motion was duly seconded by Councilmember Nash and carried by unanimous vote. Mr. Ingham presented for consideration to consider authorizing First Southwest Company to pursue refunding the City's Series 2001 Certificates of Obligation for savings, and establishing a minimum level of savings to be achieved (Recommended to be at least 1.50% present value savings). In 2001, the City issued Certificates of Obligation. He stated by refunding the series, the City could save dollars. He stated this would authorize First Southwest to evaluate the potential of savings. This sets a minimum level of savings and there would be no costs to the City if the City should choose to not pursue. Mayor Anderson asked for public comment. There was no public comment. Councilmember Pena moved to authorize the City to consider authorizing First Southwest Company to pursue refunding the City's Series 2001 Certificates of Obligation for savings, and establishing a minimum level of savings to be achieved (recommended to be at least 1.50% present value savings). The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Mr. Ingham presented for consideration to take necessary action regarding Federal Emergency Management Agency Community Partner Memorandum of Agreement between the City of Plainview and the Federal Emergency Management Agency. He stated FEMA is presently updating the flood plain map. This agreement would basically agree to the updating of the flood plain map. Mayor Anderson asked for public comment. There was no public comment. Councilmember Nash moved to approve the Federal Emergency Management Agency Community Partner Memorandum of Agreement between the City of Plainview and the Federal Emergency Management Agency. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. John Castro, Director of Community Services presented for consideration Interlocal Agreement Between the Texas Department of Transportation and Plainview-Hale City Council Minutes May 27, 2008 Page 2 of 3 201 County Health District Relating to Hepatitis B Vaccinations. This agreement is to provide Hepatitis B shots to TxDOT employees. The cost for the shot is $120.00 per person. This is a three series shot and it costs $25.00 for each shot and $15.00 to administer the shot. Mayor Anderson asked for public comment. There was no public comment. Councilmember Bertsch moved to take necessary action regarding Intertocal Agreement Between the Texas Department of Transportation and Plainview-Hale County Health District Relating to Hepatitis B Vaccinations. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Mayor Anderson moved to go into closed session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code Section 551.074]. City Manager Evaluation. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Mayor Anderson recessed the meeting at 8:09 p.m. Mayor Anderson called the meeting back in open session at 9:00 p.m. Mayor Anderson moved to increase City Manager salary by 3% in the amount of $3,652.56 bringing his salary to $125,404.56 and extending his current contract for two years to be retroactive to January 1, 2008. The motion was duly seconded by Councilmember Nash and carried by unanimous vote. There being no further business, Mayor Anderson adjourned the meeting at 9:02 p.m. aG~,ccaC~ o ~ Belinda Hino'osa J City Secretary 1 City Council Minutes May 27, 2008 Page 3 of 3