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Home My WebLink AboutR80-307O0 RESOLUTION No. R80-$07 OF THE CITY COUNCIL OF THE CITY'OF PLAINVIEW, TEXAS, ADOPTING A FORMAL CITIZEN PARTICIPATION PLAN PURSUANT TO THE REGULATIONS OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND AUTHORIZING A CITIZENS ADVISORY COMMITTEE TO CONDUCT PUBLIC HEARINGS AS AUTHORIZED UNDER THE PLAN. WHEREAS, the City Council of the City of Plainview desires to partici- pate in the CDBG program in order to promote a viable urban community, including decent housing and a suitable living environment and expanded employmentincome; and opportunities, principally for persons of low and moderate WHEREAS, the City Council recognizes the importance of involving citi- zens representing all segments of the community, particularly those living in low and moderate income areas of the City, in identifying the City's housing and community development needs and priorities; and WHEREAS, the City Council also recognizes the value of involving citi- zens in implementing housing and community development programs in the City and in evaluating the City's performance in carrying out housing and community development programs; and WHEREAS, it is desirable for the City to have an appointed Citizens Advisory Committee act as its representative in conducting citizen participation public hearings and providing general advisory assistance to the City on housing and community development issues; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PLAINVIEW, TEXAS: 1. That a formal Citizen Participation Plan providing for citizen involvement in planning, implementing nd ~valuating the City's housing and commmunity eve/opment programs is adopted by the City pursuant to the regulations of the Community Development Block Grant program. e That the City Council directs the City's Citizens Advisory Committee to conduct all public hearings and carry out all other responsibilities delineated in the City's Citizen Participation Plan. Passed and approved this 8th day Of~ember , 1979. ATTEST: CITIZEN COMMUNITY PARTICIPATION PLAN DEVELOPMENT BLOCK GRANT PROGRAM CITY OF PLAINVIEW CITIZEN PARTICIPATION PLAN ~?~?ii~-i-''=?-' '' '-' ' ' g Community Development Act of 1977 contains cl'ear i:?i-~:.'-:~:?mandates for cities to insure:- :~,:::~-(A)-~..~That ,C~t'~zens be fully informed about the availbility and possible ~2~:~?~?'~ 'uses:~,:,.:; ~. ~_ _.. ~ of...C°r-munity.. Development. Block Grant (CDBG) . funds; --]:~:.:~J(B) that public 'hearings be held to solicit citizens views, on Housing and -_~Cormtini'ty development needs; and (C) that Citizens have the opportunity to participate in the development ~_ :~.~of }}','~ !'{'' the~_ Cities application for' CDBG. funds The City. of Plainview is committed to providing opportunities for individual citizens and organized citizen groups to participate in mean- ingful and substantive ways in 'the planning, implementation and evaluation of the City's housing and community development programs. Citizen part'i- 'i6f~;~)i~?'~'Ssentiai 'to insuring that the people of the'City of Plai~qview. have a housing and community development program wh'ich addresses their most pressing community needs and priorities. To meet the requirements of the U.S. Department of Housin§ a~d Drban Development (HUD) and to accomplish local objectives ~ith regard to citizen participation, the City Councii of the City of Piainview bas established a forty-seven member Neighborhood Improvement Committee to assist the City in developing its Community Development Block Grant program, monitoring the implementation of CDBG activi-ties-and'eva)uati-~g. the Ci.ty's performance with regard to housing and community development programs. The designated chairman .of the Neighborhood Improvement Committee will appoint a special Housing Subcommi.ttee to focus -'-]~specifically on the community's housing assistance needs and to serve ~-]-~?~?~---~'.'" ~'-as~'-tiaison with the local Public Housing Authority. if existed, and/or ~~%]~<~?.~Oth6r' ~bous ing ass i stance programs. ]:-.::~'i~{~;-Counc'ii_. ha~ given special attention- to the need to proVide-]..for ..... ._ )sentation of low and moderate income citizens, minor-ity citizens membership of this Co~ittee will be reviewed annually'by the City Council to insure that it is an effective vehicle for transmitting citizen vieWs on housing and co.unity development programs. The any time expand the membership of the co~ittee if such action would II. DEVELOPMENT,OF THE CITIZEN PARTICIPATION PLAN Each year, prior to beginning any planning activities for. ~e~Co~ty Development Block Grant application, the City will evaluate the struc-tu~e' of its citizen participation process and implemen~tion of Participation Plan to insure that the citizens, of the City °f-~'3ain~iew. have an adequate mechanism for presenting their vi~s The Neighborhood Improvement Committee will provide essential assis~ tance in review of the Citizen Participation Plan by-scheduling a formal public hearing to solicit indiVidual'citizen and.ci[izen group views'on the. plan. Based on ~he views expressed at this hearingandits own ~assessment. of the Citizen Participation Plan, the Neighborhood Improve- ment committee will formulate recommendations on any changes which may ~L-~-~-~- ~]~'i~b~ required'to further promote effective citizen P~, t,~,~at,on in the planning, implementation and evaluation of the CDBG program. These e a will be forwarded to the City Council for consideration DEVELOPMENT OF CDBG PRE-APPLICATION ~,~]'~-'~-<--~-~L.~. prior to developing its housing and ~o~unity.dev~lop~nt program for filing with the U.S. Depar~ent of Housing and Urban Develo~ent as.- a pre-application for CDBG funds, the City will provide c.itiZens and citizen groups with meaningful opportunities to voice their opinions co.unity needs and priorities. ................... ~' TW6"publ~ic hearings Will be scheduled by the Neighborhood, Improv~en~ Committee at the outset of the CDBG planning process. Info~tiOR as described in the section of this Plan entitled XI. PROVISION OF' INFORMATION will be availabe at each hearing~' In addition,.a'C~tize~ Project Survey will be distributed to attendees at'these' t~ hearings. This survey will provide citizens an opportunity ~ sel-ect a~n9 POtential eligible project activities and officially .record ~[heir vi~s on Program 'priorities. Information collected at these hearings will be used 'bylthe City in developing its CDBG pre-application. During the pre-application planning process, the ~ighbor~o°.d Improv~ent Co~ittee will, if pos. sible, identify local co.unity leaders who ~uld-be willing~ and have the. facilities available to schedule info~l neighborhood meetings on the CDBG program. Members of the Neighborhood Improvement Committee will participate in these meetings to provide p ogram ~nformation and to report the results back to City officials ... Once .the City has outlined the project activities' to be included- ;DBG pre,application' a third public hear.ing-will City COUncil to present the proposed housing and'comunity dev.elop~nt LY~:,)?~)~?Z:]' pr6gram to~ th'e public Citizens will be informed at this time of their ht to submit objectian concerning the city's PrOPoSed pre_application.~ the .las' HuD-Area Office 2001 Bryan Tower Dallas Texas 75201. Citizens w~ll be advised that HHB ~511 consider objections based on ~rounds: l) The City has described its housing and community-development .... -~-~.~.~ ~._ _..~ .... . .~ needs in a manner clearly inconsistent with available facts and data; 2) The activities proposed by the~ City are clearly inappropriate to meet the City's needs and objectivesi 3) The City has not complied with CDBG requirements; .and_ 4) The proposed activities are not eligible 'for-CDBG gr~nt assistance. Citizens will be advised to plainly identify the source of 'their complaints and to cite alternative data, if applicable, in correspond-ence addressed to the HUD Area Office. IV_ DEVELOPMENT OF' CDBG FINAL APPLICATION If the City is notified by HUD Of.approval of its pre-aPplication ~ .--:~=~=- for CDBG funds, two public hearings will be scheduled by the Neighbor- ~?~.~'~!~i~:i-:~.:-.~' '~-hood'Impr-ovement Committee to share information and solicit input on the ~:~:~:2:~-:~_:~:-~:-.~..-: :' ~*~ qty s 'ful 1 appl ica[ion, incl uding the Housing Assistance Plan. ]~??G~:~+..~Z::.':_,.~__~:~ ..... .... -'_,....-..-_:,..~].. ~th~n 'five days of submitting its application to HUD, ghe C~ty ~ i:~'~}:~']-~-'---::':zwill"pUblish a notice in the appropriate local newspaper(s) of gene~91- ....... ~:-~--_.: cir~U'iatio, n.._ Stating that the application has been submitted ~nd' ~s -.¢~'::~:-~-.~:~"T_ .. available for review, upon request, in the Office of the.City ~ana~er-, ~:-' '-.""'L'~.. ~. --. 901 'Broadway between the hours of 8:00 A.M. and 5:00 ~P:M., MOnday throu~ ~?T-~-T '~ Friday. The notice will outline the basis upon ~ HUD will c~ider objections from Citizens and will provide a mechanism ~or handiCap~d 5ndividuals to obtain acces~ .go the pro,ram materials. V. CITIZEN PROPOSALS ' ~"~'~ Th'r~Ugh~'advertising, "eighborhood meetings and public hearings, individual citizens and citizen groups.will be encouraged to submit project proposals at any stage prior to submission of the city,~ pre- application. All proposals will be reviewed by the City-and responses prepared to written proposals within 15 working days. VI. IMPLEMENTATION OF THE CDBG PROGRAM The Neighborhood Improvement Cmmnittee, 'with its Housing Su.bco~ittee,... will serve as the primary, vehicle for monitoring the City's_efforts to implement i ts 'housing and community devetoment Program. After receiving a Grant Agreement from the U.S. Department Housing and Urban Development, the Committee will schedule a public ..... hearing for the purpose of having the City outline, to the community, i tS-proposed strategy for ~plementing the approved CDBG application,. ~-incl.uding. .. ~ project scheduling, objectives, funding levels, etc. ~-~.- -The Neighborhood Improve~,e~t Con~nittee members will receiv~e copies. o iatlt~ regular status reports prepared on the CDBG program'and meetings. ~¢~!~.ii:T~iil be ~ Convened bY the Committee Chair~n, as appropriate, ~ receive ~repJr~s. on the progress of the CDBG. program' from mCity officials. VII. - EVALUATION OF THE CDBG PROGRAM Prior to beginning, planning of its CDBG. application a~d concurreDt with the public hearing to review the City'S Citizen PaPticipation Plan, the'Neighborhood Improvement Commitee will schedule a public .hearing ~o. review the progress made on previous CDBG=funded activities and to assess ~]~]]]~'~i]i'i~?~he'city's"perf°rmance'in implementinq its housing a~d community develop-. ment program. In addition to collectinQ oral input on the Ci.ty's past performance in implementing housing and community development programsj, an ev'aluatiom surve~will be distributed at the public hearing to provide a formal mechanism for citizens to comment on any CDBG programs which the City.' has conducted. Views obtained at this hearing will be transmitted to the City Counci] for review. Copies of citizen comments ahd/or summaries of Such comments will be submitted to HUD as part of the City's Annual Performance Report. In addition, citizens will be advised-of their rights to address complaints about the City's CDBG program at anY-ti.me to City officials or the HUD Area Office. VIII. COMPLAINTS The City will provide written answers to any complaints about pr~opoSed CDBG activities and/or implementation of CDBG-assisted activities ~n:~. a timely and responsive manner. Every effort will be made to respond 1 -t6 com aints ~ithinl5 ~orkin~ days. If it becomes necessary for the City to substantially amend its HUDSapproved CDBG program in the course of implementing that p~ram, the C~ty Council ~il] hold a Public hearin~ to explai~ the nature proposed amendment, to provide citizens an opportunity to cogent on tho amendment and to explain to citizens the prOcedures for forwardin~ any objections to the amendment to the HUD Area Office and the bases upon which HUD will consider objections. ~_,~-~ TECHN I CAL ASS I STANCE The City will insure that' technical assistance is provided'to individual citizens and/or citizen groups desiring to submit proposals for CDBG projects and/or wishing to participate more full~ 'in planning, implementing or eva)uating the City's housing.and community developmen~ rogram. ~ne city staf~ in.conjunction with profeSSionaI cons..uitants e nployed to ~ssist the City administer its CDBG program', will be available on a first-come-first-serve basis to provide'this technical assistance. Low and moderate income citizen groups from .potential project a eas will receive priorityin the provision oftechnica] assistance. ..- Ti~e City is, however, under no obligation to'provide~remuneration for technical 'assistance services provided bY any individual or organization not authorized by the City to provide such services. i~:i]~='..'- ~:-. XI. PROVISION 'OF INFORMATION ~_. "-'" -'~ At each public hearing held by either the Neighborhood Improvement ~~]~i.,-<~,-?-~. o~l'ttee or the City Council of th~ City of Plain,vi~.'-the ~f~tlowi~.` .. ~,~'.L~,~-.~'~ ~'~ ' ~.~,~,~ i .... ~?~-~infor~tf°n~ill be available _i~ 'handout ~orm and will be prese~te~-oral~y~, <~Y~-?~-~'__ . .... . _-.~"~' -' A) The Amount.,of funds for which the City ~s .eligible to apply ' ]-~ ~" -- and/or is ac~ally applying in the current-fundin~ cydle~ ~.,.~. -. ,~ . .. B) The range of activities that may and ma~ not be under, ken ,~ith Co--unity'Development Block Grant fund.s C.) Activities previously funded in t'he .'City with Co~un-ity. Development Block Grant 'funds., if app~icabl~ D) The procedures ~ployed by the City in developing and appr~v,~ng. ~=~-]~'~"~'~'~ ~--"-~'L_~_~.i't's'~h.ousing apd community'development p~ogmam, including the schedule of citizen participation meetings E) Description of the City's citizen parti-cipation Plan~ a~ . F) A sugary of significant Co~unity Develop~nt BlOck Gran~ program requirements. XII. POSTING INFORMATION Complete information on the CDBG program will be-avai, lab1-~for. public review upon request at the-.Plainview City Hall, 901 Broadway between the hours of 8:'O0'A.M, and 5:00 P.M., Monday through Friday. Handicapped persons requiring, assistance in. revi-ewing program materials should contact'the City Hall at 293-4171 to make appropmiatea~rangements. ~ocuments available for inspection include the following: A) Copies of all mailings and prOmotiona~ material; Records' of public hearings on the CDBG program; Key program documents (e.g., applications, letters of approval, grant agreements, citizen parti'cipation .plan, performance reports, etc.); Official program, regulations; and Explanatory materials On~ important program requir~,-ient$ XlII. (e.g., environmental review, A-95 review). PUBLIC NOTICES At least lO calendar days prio~ to any public hearing scheduled with regard to planning, implementing or evaluating the £DBG program,. the City will publish a notice in easily readable type in the non-legal section of the appropriate local newspaper(s) of general circulation. These notices will indicate the date, time, place and purpose of each hearing. Each public notice will indicate that handicapped ~ndi-vidual's may contact City officials to insure access to the sCheduled.he.arings and to material' on file or to be distributed. '- Copies of this public notice and/or press releases will be.circulated to citizen groups, churches, community centers and oth.er,appr°pri.ate organizations in the community, particularly t~os.e servin~ Or representing low and moderate income areas. If .possible, Public. service radio and television commercials will be arranged to publicize-the scheduled CDBG public hearings. XIV. BILINGUAL OPPORTUNITIES A review of the City's population will be conducted annually to determined if a significant portion of the City's low and moderate -~income ~c~tizens. speak and read a primary' language other than English. ~_In-such. cases, all notices of public, hearings., su~aries' of basic, program .... n ormat~on, including this Citizen Participation Plan, will be made ~:-$~ag~;-il.'6ble in that language. In addition, translation assistance will