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The Plainview City Council met on December 9, 2008 at 7:00 p.m. in the City Council
Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting
was posted in City Hall at 3:30 p.m. on December 5, 2008. Mayor John C. Anderson
presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner-
District 2, Belinda Pena-District 3, John N. Bertsch-District 4, Ron Truster-District 5,
Wendell Dunlap-District 6 and Roland Nash-District 7.
Staff members present were: Greg Ingham-City Manager, Mike Gilliland-Director of
Public Works, Leslie Pearce-City Attorney, John Castro-Director of Community
Services, Will Mull-Police Chief, Dale Simpson-Director of Civil Service, Jack Keller-
Budget Manager, Rusty Reese-Parks Superintendent, Buster Perry-Landfill
Superintendent, Eric Turner-Main Street Coordinator and Belinda Hinojosa-City
Secretary.
News Media Representative: Tommy Young-Plainview Daily Herald
Guests Present were: Laura Steen, Melissa Ruel, Susan Turner and Brandi Barnett
Councilmember John N. Bertsch delivered the invocation and led in the Pledge of
Allegiance.
Eric Turner announced he accepted National Main Street Recognition on November 13,
2008. He stated this was the sixth time to receive this recognition in the past eight
years.
Councilmember Bertsch moved to adopt the consent calendar. The motion was duly
seconded by Councilmember Dunlap and carried by unanimous vote. Items approved
on the consent calendar included approval of the minutes of November 11, 2008 and
December 4, 2008; and the approval of financial reports.
Greg Ingham, City Manager presented to consider and take necessary action regarding
Issuance of the Canadian River Municipal Water Authority Contract Revenue Bonds,
Series 2009 (Conjunctive Use Groundwater Supply Project). Over the last three years,
the Canadian River Municipal Water Authority ("CRMWA") has been acquiring
additional ground water rights in Roberts County. Lake Meredith has continued to
decline reaching record lows last summer and CRMWA has been forced to reduce
overall allocations to the 11 member cities.
While there were some funds, we did not anticipate the rate at which Lake Meredith was
going to continue to decline or that construction costs were going to increase. At the
October 2008 board meeting, the board had a planning session and looked at planning
scenarios. We have $26 million from the original 2005 bond issue which is short from
where we think we need to be. Rather than put in a pipeline that is undersized, we are
going with a larger pipeline. CRMWA is also looking at six wells instead of the initial two
wells. We will be spending an additional $21.6 million. Tonight we are taking two steps.
First of all we need to decide if we want to participate in the issuance of $21.6 million to
extend our transmission lines and add additional water wells; how do we want to
participate in the project, do we want to maintain our position or maintain our position
and buy up anybody else's water rights that may come available and do we want to pay
City Council Minutes December 9, 2008 Page 1 of 6
258 cash, issue our own debt or do we want to pay our portion through the issuance of the
CRMWA debt.
The City of Plainview has 3.69% of the total CRMWA project. Preliminary estimates
show the City's costs will be approximately $65,000 to $67,000 annually. The base bill
for regular residential users will come to about .75¢ to .85¢ per month.
The other thing we are accomplishing is we are increasing the groundwater that we
have access to by nearly 47%. CRMWA currently has allocated 45,000 acre feet out of
the Roberts County wellfield. When these improvements are put in place, CRMWA will
have the capacity to pull almost 66,000 acre feet of water out of Roberts County.
It is staff's recommendation that we participate at the current level and buy up anything
that is left from other cities and that we issue the debt through the CRMWA bond issue.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Dunlap moved the approval of issuance of the Canadian River
Municipal Water Authority Contract Revenue Bonds, Series 2009 at same level and
assume any additional amount that may become available. The motion was duly
seconded by Councilmember Pena. The motion carried unanimously.
Mr. Ingham presented for consideration Resolution R08-194, a Resolution by the City of
Plainview, Texas, Authorizing Participation in the Amount of Project Construction Costs
for the Canadian River Municipal Water Authority and the Approval of an Amendment to
the City's Conjunctive Use Groundwater Supply Agreement with the Canadian River
Municipal Water Authority. This Resolution confirms what we did earlier. This
Resolution authorizes the issuance of up to $21.6 million and we amend the existing
agreement which says that we are assuming an increased share of our cost and we are
amending the Conjunctive Use Groundwater Supply Agreement that was initiated in
May 15, 1996. Our share of the water supply will remain the same which is the 3.69%.
This Amendment is contingent upon all member cities executing a similar agreement to
amend their respective agreement for the purchase and acquisition of groundwater
supply. City staff recommends passage of this Resolution.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Truster moved to approve Resolution R08-194. The motion was duly
seconded by Councilmember Tipton and carried by unanimous vote.
Jack Keller, Budget Manager introduced Resolution R08-193, a Resolution of the City of
Plainview Adopting an Investment Policy. The purpose of this Investment Policy is to
comply with local law and Chapter 2256 of the Government Code (Public Funds
Investment Act). It requires each entity to adopt a written Investment Policy. This policy
addresses the methods, procedures and practices that must be exercised to ensure
effective and judicious fiscal management of the City's funds.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to approve Resolution R08-193. The motion was duly
seconded by Councilmember Waggoner and carried by unanimous vote.
City Council Minutes December 9, 2008 Page 2 of 6
259
William Mull, Police Chief presented for consideration to award bids for five 2009 Police
Sedan Vehicles. Eights bids were received as follows:
1) Caldwell Country Chevrolet - $97,450.00
2) Planet Ford - $104,580.00
3) Grand Prairie Ford - $108,475.00
4) Jack Morris Ford - $108,705.00
5) Holiday Chevrolet - $109,625.00
6) Reliable Chevrolet - $109,875.00
7) Bill Wells Chevrolet - $115,405.00
8) Holiday Chevrolet bids Tahoe's - $128,575.00
He stated it is his recommendation to award the bid to Caldwell Country Chevrolet in the
amount of $97,450.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Bertsch moved to award the bid for five Police Sedan Vehicles to
Caldwell Country Chevrolet in the amount of $97,450.00. The motion was duly
seconded by Councilmember Truster and carried by unanimous vote.
Buster Perry, Landfill Superintendent presented for consideration to award bids for two
4WD %2 Ton Extended Cab Short Wheel Base Pick-ups. The following bids were
received:
1) Planet Ford - $37,854.00
2) Jack Morris Ford - $40,809.30
3) Bill Wells Chevrolet - $47,700.00
4) Bill Forson & Mike Craig Chevrolet - $48,651.02
5) Shamrock Chevrolet - $49,108.86
He stated it is his recommendation to award the bid to Planet Ford in the amount of
$37,854.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Tipton moved to award the bid to Planet Ford in the amount of
$37,854.00. The motion was duly seconded by Councilmember Dunlap and carried by
unanimous vote.
Mr. Perry presented for consideration to award bids for two full size %2 Ton Short Wheel
Base Pick-ups. The following bids were received:
1) Planet Ford - $26,962.00;
2) Jack Morris Ford - $30,357.30;
3) Bill Wells Chevrolet - $34,800.00;
4) Bill Forson & Mike Craig Chevrolet - $34,865.70;
5) Shamrock Chevrolet - $34,835.76
He stated it is his recommendation to award the bid to Planet Ford in the amount of
$26,962.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to award the bid to Planet Ford in the amount of
City Council Minutes December 9, 2008 Page 3 of 6
260
$26,962.00. The motion was duly seconded by Councilmember Pena and carried by
unanimous vote.
Mr. Perry presented for consideration to award bids for one % Ton Extended Cab Short
Wheel Base Pick-up. The following bids were received:
1) Planet Ford - $17,036.00;
2) Jack Morris Ford - $17,558.65;
3) Bill Wells Chevrolet - $21,396.00;
4) Bill Forson & Mike Craig Chevrolet - $21,370.96;
5) Shamrock Chevrolet - $22,072.90
He stated it is his recommendation to grant a 5% variance to the local bidder and to
award the bid to Jack Morris Ford in the amount of $17,558.65.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Dunlap moved to award the bid to Jack Morris Ford in the amount of
$17,558.65. The motion was duly seconded by Councilmember Waggoner and carried
by unanimous vote.
Mr. Perry presented for consideration to award bids for one 3/ Ton Long Wheel Base
Heavy Duty Cab and Chassis with Utility Body. The following bids were received:
1) Planet Ford - $20,976.00;
2) Jack Morris Ford - $25,308.69;
3) Bill Forson & Mike Craig Chevrolet - $28,612.83;
4) Shamrock Chevrolet - $29,292.78.
He stated it is his recommendation to award the bid to Planet Ford in the amount of
$20,976.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Bertsch moved to award the bid to Planet Ford in the amount of
$20,976.00. The motion was duly seconded by Councilmember Nash and carried by
unanimous vote.
Rusty Reese, Parks Superintendent presented for consideration to award bids for one
4x4 56 hp Turbo Diesel Utility Machine. The following bids were received:
1) Bob Cat of Irving - $41,300.75
2) Associated Supply Company - $41,515.00
He stated that Bob Cat of Irving had withdrawn their bid because of the distance for
service calls. They had thought they were bidding to Plainview in the Metroplex area.
He stated it is his recommendation to award the bid to Associated Supply Company in
the amount of $41,515.00.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Nash moved to award the bid to Associated Supply Company in the
amount of $41,515.00. The motion was duly seconded by Councilmember Truster and
carried by unanimous vote.
City Council Minutes December 9, 2008 Page 4 of 6
261
John Castro, Director of Community Services presented for consideration on second
reading Ordinance No. 08-3510, an Ordinance Amending the Zoning Map of the City of
Plainview by Issuance of a Specific Use Permit to Operate a Dog Grooming Service in a
Commercial Retail (C-2) Zoning District, Said Parcel Being 1901-1903 North Quincy
Street of the High School Plainview Addition, Block 4, S30'-13, Lot 14-16, City Of
Plainview, Hale County, Texas; Cumulativeness Clause; Conflicts Clause; Severability
Clause; And Effective Date. The Planning and Zoning Commission has recommended
the issuance of a specific use permit for 1901 and 1903 Quincy. There will be a retail
business at 1901 Quincy and the dog grooming service will be operated at the 1903
Quincy side.
There is plenty of parking. There is an open area in the back and the Planning and
Zoning Commission recommends that all outside areas be kept clean and sanitary and
be kept free of any offensive odors and no overnight boarding.
No responses were received from the neighborhood.
Mayor Anderson asked for public comment. Laura Steen of 1312 Garland stated she
will be opening a dog grooming business with some retail. There will not be any
overnight boarding and anyone leaving a dog will have their dog delivered with a fee.
Councilmember Bertsch moved to approve Ordinance No. 08-3510 on second reading.
The motion was duly seconded by Councilmember Pena and carried by unanimous
vote.
Greg Ingham, City Manager presented for consideration and to take the necessary
action regarding the Walk of Fame Guidelines. In the past we have had granite
plaques put down in the front of the Fair Theatre. This has not been done in any kind of
formal process. A committee has been appointed comprised of Danny Andrews, Nicki
Logan, Jack Oswald, and Rodney Watson to oversee development of the Walk of Fame
and guidelines. This Committee will be responsible for accepting nominations. The
nomination form can be delivered to the Committee or to the City Secretary who will in
turn forward that information to the Committee to review. The Committee will look at
some criteria: 1) the nominee must have been born in Plainview or Hale County or they
must have spent a significant portion of their formative years or adult years here; 2) the
nominee must have received State or National recognition in at least one area of the
Arts, Entertainment, Sports, Television, Business/Industry, Politics, etc.; and 3) the
nominee must have created a generally positive reputation or attitude for themselves
that reflects positively on Plainview and Hale County as well as themselves. The
Committee will review applications based on that information and they will evaluate and
make a recommendation to the Mayor and City Council as to who should have a granite
plaque in front of the Fair Theatre. There will be no more than two nominees added to
the Walk of Fame during any fiscal year.
Mayor Anderson asked for public comment. There was no public comment.
Councilmember Pena moved to approve the Walk of Fame Guidelines. The motion was
duly seconded by Councilmember Truster and carried by unanimous vote.
Mayor Anderson moved to go into a Closed Meeting to deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer
City Council Minutes December 9, 2008 Page 5 of 6
262 or employee, or to hear a complaint or charge against an officer or employee. [Tex.
Gov't. Code, Section 551.074]. Appointments to the following boards and
commissions: Planning and Zoning Commission, Building Trades/Fire Code
Appeals Board, Coordinating Board of Economic Development, and Board of
Adjustment. The motion was duly seconded by Councilmember Bertsch and carried
by unanimous vote. The Mayor recessed the meeting at 8:08 p.m.
Mayor Anderson called the meeting back in open session at 8:34 p.m.
Councilmember Bertsch moved to reappoint Paul Drager, Ann Green and Chris
LeFevre to the Planning and Zoning Commission with said terms to expire on January
1, 2011 and to reappoint Gerardo (Jerry) Rodriguez as alternate to the Planning and
Zoning Commission with said term to expire on January 1, 2011. The motion was duly
seconded by Councilmember Tipton and carried by unanimous vote.
Councilmember Truster moved to reappoint Ricky Mason and Manuel Gonzales to the
Building Trades/Fire Code Appeals Board with said terms to expire on January 1, 2013.
The motion was duly seconded by Councilmember Waggoner and carried by
unanimous vote.
Councilmember Tipton moved to appoint Danny Murphree to the Coordinating Board of
Economic Development. The motion was duly seconded by Councilmember Bertsch
and carried by unanimous vote.
Councilmember Nash moved to appoint Larry Gould and Fred Willis as members of the
Board of Adjustment with said terms to expire on January 1, 2011. The motion was duly
seconded by Councilmember Pena and carried by unanimous vote.
There being no further business, Mayor Anderson adjourned the meeting at 8:40 p.m.
G~/ ~~
Belinda Hino'osa v
1
City Secretary
City Council Minutes December 9, 2008 Page 6 of 6