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Home My WebLink About09 0113 min265 The Plainview City Council met on January 13, 2009 at 7:00 p.m. in the City Council Chambers of the Plainview City Hall at 901 Broadway. The agenda for this meeting was posted in City Hall at 4:45 p.m. on January 9, 2009. Mayor John C. Anderson presided. Councilmembers present were: Kelvin Tipton-District 1, Cathy Waggoner- District 2, Belinda Pena-District 3, John N. Bertsch-District 4, Ron Trusler-District 5, Wendell Dunlap-District 6 and Roland Nash-District 7. Staff members present were: Greg Ingham-City Manager, John Castro-Director of Community Services, Mike Gilliland-Director of Public Works, Leslie Pearce-City Attorney, Will Mull-Police Chief, Dale Simpson-Director of Civil Service, Buster Perry- Landfill Superintendent, Darryel Pierce-Water Superintendent, Brian Galloway-Water Department, Rusty Powers-Fire Chief, Eric Turner-Main Street Coordinator and Belinda Hinojosa-City Secretary. Guests Present were: Valerie Bridges Councilmember Ron Trusler delivered the invocation and led in the Pledge of Allegiance. Greg Ingham, City Manager recognized Darryel Pierce and Brian Galloway for the TCEQ 2008 Public Drinking Water Recognition Program Award. Mr. Ingham also recognized John Castro, Director of Community Services who would be retiring this week. Councilmember Dunlap moved to adopt the consent calendar. The motion was duly seconded by Councilmember Nash and carried by unanimous vote. Items approved on the consent calendar included approval of the minutes of December 9, 2008, December 18, 2008 and January 8, 2009. Greg Ingham, City Manager presented for consideration Resolution R09-195, a Resolution of the City Council of Plainview, Texas ("City") Authorizing Participation Through the Alliance of Xcel Municipalities ("AXM"); Authorizing Employment of Legal Counsel and Compensation for the Same; Finding that the Meeting Complies with the Open Meetings Act; and Declaring an Effective Date. He stated an electric utility holding company known as American Electric Power (AEP) has asked the Texas Public Utility Commission to consider adopting rules that would significantly restrict the rate making powers of local governmental entities and would even restrict the authority of the Public Utility Commission itself. While we expect to see electric service providers from all parts of the State getting involved in this process, including those in the deregulated areas governed by the Electric Reliability Council of Texas (ERGOT), it is much more critical to areas such as ours where the rates are still regulated by the local government and Public Utility Commission regulatory process to be involved in this because we are the substitute for competition. The rates in the regulated areas of Texas are significantly lower than the rates in the competitive areas. Their rates start 25 to 30% higher than what we pay out here. The process is working in the regulated areas of the state and we hope to continue that. So our plan is to coordinate the efforts of the Alliance of Xcel Municipalities, which City Council Minutes January 13, 2009 Page 1 of 5 266 Plainview is a member of, with the cities in other areas of the State that are currently regulated. As we move forward on this, it will require the cities to put up some money. In the rate cases those are reimbursable expenses so the cities are not out of pocket cash because it is all handled through the regulatory process and part of the rate settlement. To handle ourselves and to actually participate in a hearing before the Public Utility Commission, our cities have to put up money and pay our attorneys to go do this and it is coming out of our cities budget. By putting these three groups together, we estimate that the AXM's cost will run about $20,000. Based on a per capita basis, Plainview's portion of the cost to participate is about $1,100 if all 79 cities in the AXM group participate. We feel the system as it stands is currently working and we feel it very important to participate in this hearing before the Public Utility Commission and we think that the timing on this filing by AEP is not coincidental because the hearing process is started this week and the legislature is starting next week. We think that if they don't get what they want before the Public Utility Commission, we will see this in the legislature. We are putting together testimony that the cities in the AXM group will be presenting first to the Public Utility Commission and if it goes the way we think, on to the legislative session. I would ask that the Council consider authorizing up to $1,500 for this as you consider this Resolution. Mayor Anderson asked for public comment. There was no public comment. Councilmember Truster moved to approved Resolution R09-195 with up to $1,500 participation. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Arthur Wall, Street Superintendent presented for consideration to award bids for an articulated 4WD Loader. The following bids were received: a) Yellowhouse Machinery for 624 K John Deere with no exceptions - $159,989.00; b) Warren Cat for 938 H Caterpillar with one exception - $177,285.00; c) ASCO with one exception - $160,526.00; d) ASCO with one exception- $124,298.00; and e) ASCO with three exceptions - $153,292.00; He stated it is his recommendation to award the bid to Yellowhouse Machinery in the amount of $159,989.00. The lowest bidder did not meet specifications. Mayor Anderson asked for public comment. There was no public comment. Councilmember Nash moved to award the bid to Yellowhouse Machinery in the amount of $159,989.00. The motion was duty seconded by Councilmember Waggoner and carried by unanimous vote. Buster Perry, Landfill Superintendent presented for consideration to award bids for a forklift. The following bids were received: a) ASCO - $19,970.00 for a Mitsubishi FG20-LP which does not meet specifications; and City Council Minutes January 13, 2009 Page 2 of 5 267 b) ASCO - $25,073.00 for a Caterpillar P4000-LP which meets specifications. He stated it is his recommendation to award the bid to ASCO in the amount of $25,073.00 for the Caterpillar P4000-LP. Mayor Anderson asked for public comment. There was no public comment. Councilmember Pena moved to award the bid to ASCO for the Caterpillar P4000-LP in the amount of $25,073.00. The motion was duly seconded by Councilmember Trusler and carried by unanimous vote. Mr. Perry presented for consideration to award bid for a Truck Cab/Chassis with 29 Cu. Yd Sideloading Refuse Packer Body Installed. The following bids were received: a) Lubbock Truck Sales - $136,300.00; b) Roberts Truck Center - $137,201.21 c) Southwest International Truck Inc. - $146,886.00; d) Amarillo Truck Center - $135,281.00; e) Southwest International - $141,830.00. He stated it is his recommendation to award the bid to Lubbock Truck Sales in the amount of $136,300.00. The truck bid by Amarillo Truck Center is lower, but the packer body does not meet specifications. Mayor Anderson asked for public comment. There was no public comment. Councilmember Dunlap moved to award the bid to Lubbock Truck Sales in the amount of $136,300.00. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Mr. Perry presented for consideration to award bid for a Truck Cab/Chassis with 33 Cu. Yd Sideloading Refuse Packer Body Installed. The following bids were received: a) Lubbock Truck Sales - $147,300.00; b) Roberts Truck Center - $150,563.44; c) Southwest International Trucks Inc. - $152,095.00; d) Southwest International Trucks, Inc. - $158,479.00; e) Amarillo Truck Center - $147,150.00; He stated it is his recommendation to award the bid to Lubbock Truck Sales in the amount of $147,300.00. He stated the truck bid by Amarillo Truck Center is lower, but the packer body does not meet specifications. Mayor Anderson asked for public comment. There was no public comment. Councilmember Bertsch moved to award the bid to Lubbock Truck Sales in the amount of $147,300.00. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Greg Ingham, City Manager stated it is recommendation that all bids for the tub grinder be rejected and that the item be rebid. Mayor Anderson asked for public comment. There was no public comment. Councilmember Trusler moved reject all bids. The motion was duly seconded by Councilmember Nash and carried by unanimous vote. City Council Minutes January 13, 2009 Page 3 of 5 268 Mayor Anderson moved to go into closed session to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. [Tex. Gov't. Code, Section 551.074]. Appointments to the following boards and commissions: Runningwater Draw RSVP Board, Main Street Program/Tourism Coordinating Board, Board of Minimum Housing, and Board of Adjustment. The motion was duly seconded by Councilmember Tipton and carried by unanimous vote. Mayor Anderson recessed the meeting at 7:40 p.m. Mayor Anderson called the meeting back in open session at 8:07 p.m. Councilmember Ron Truster moved to appoint the following to the Runningwater Draw Retired & Senior Volunteer Program Community Advisory Group: 1) Carol Schulz until December 2009 2) Margie Coen until December 2011 3) Rosie Rendon until December 2011 4) Alice Rey until December 2011 5) Carmie Hill until December 2011 6) Mary Parrish until December 2011 There was no public comment. The motion was duly seconded by Councilmember Dunlap and carried by unanimous vote. Mayor Anderson stated it was the recommendation that the following be appointed to the Main Street Program/Tourism Coordinating Board: 1) Vernah Ramsower until January 2010 2) G. K. Reddy until January 2010 3) Sandra Aven until January 2010 4) Cindy Wieland until January 2010 5) Jack Oswald until January 2010 6) Nicki Logan until January 2011 7) Candace Keller until January 2011 8) Lydia Castillo until January 2011 9) Beverly Wall until January 2011 He asked for public comment. There was no public comment. Councilmember Bertsch moved to make the recommended appointments. The motion was duly seconded by Councilmember Pena and carried by unanimous vote. Mayor Anderson stated it was the recommendation that the following be appointed to the Board of Minimum Housing: 1) Ann Green until January 2011 2) Elizabeth Garcia until January 2011 3) Manuel Gonzales until January 2011 4) Larry Gould until January 2011 City Council Minutes January 13, 2009 Page 4 of 5 269 He asked for public comment. There was no public comment. Councilmember Trusler moved to make the recommended appointments. The motion was duly seconded by Councilmember Tipton. Mayor Anderson, Councilmembers Tipton, Waggoner, Pena, Trusler, Dunlap and Nash voted "for" the motion. Councilmember Bertsch voted "against:" the motion. The motion carried. Mayor Anderson stated it was the recommendation that Rosendo Cantu be appointed to the Board of Adjustment until January 2011. He asked for public comment. There was no public comment. Councilmember Dunlap moved to make the recommended appointment. The motion was duly seconded by Councilmember Waggoner and carried by unanimous vote. There being no further business, Mayor Anderson adjourned the meeting at 8:12 p.m. Belinda Hinojosa City Secretary City Council Minutes January 13, 2009 Page 5 of 5