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HomeMy WebLinkAbout10-09-2007 Library Board MinutesLibrary Board Meeting October 9, 2007 Attending the meeting were members Sharon Morgan, Hayley Cox, and Kim Horne. Also present were WTLS Lay Representative Lucile Davis and Genealogy President Boyce Bryan. John began with the introduction of new staff: Debbie Carlton, Administrative Assistant to the Librarian, and Nora Salas, head front desk person. John explained that WTLS was trying to do some restructuring, but UML should continue to receive about the same amount of financing from them. He stated that this is a vital unit for support to small rural libraries such as UML. The Lone Star Grant proposal is submitted for monetary use towards purchasing professional magazines and audiobooks. It also makes possible the rotating audiobook collection and the Paperback Parade in which preselected paperbacks of several genres are received. These funds also allow for consulting and technological services to be readily available. John commented that the Summer Reading Club programs went well. The theme was Sail Away with Books. There was a nice variety of presenters. One of the presenters, Jack Ritchey, has his bronze castings and carvings on display at the present time in the UML lobby. John shared an example of the newsletters which promoted the Summer Reading Club programs. John brought up the FY 2006-2007 budget and explained that more monies became available towards the end of the fiscal year. The sump pump in the basement was fixed. Lucile Davis asked if the furnace had been replaced. John responded that it had not been, but that the City was now under contract with Anthony Mechanical of Lubbock and that they could be called at any time if any problems came up. A new color LaserJet printer was also purchased with end -of -the -fiscal year money. This printer is available for public use. John did mention the higher cost of the ink cartridges, but he was very impressed with the quality of printing. John complimented the City's administrative staff for their support to UML. The new fiscal year budget was then discussed. John mentioned that the books on CD collection was going to be one of the focal areas to be increased. He stated that patrons who travel or have more time preferred the unabridged versions, while the abridged versions may be more appropriate for young readers who follow along with the book. All in attendance thought this would be a good area of interest. John also stated that an Ellison DieCut machine and related materials would be purchased for use with Storytime, the Summer Reading Club program, and making posters. John mentioned that new computers would be replacing the old ones with the use of monies from a grant. Last year the monitors were replaced, and they seemed to help make the area look neater and easier to monitor. At this time, Sharon Morgan asked John if the computers were ever turned off in order to reset them. John responded that the computers were not turned off on a daily basis, but that they were rebooted at the end of each day and any time a patron had privacy concerns for information they may have used on a computer. John asked the officers that were present if they were still interested in continuing their position for the next four years. Hayley Cox said "Yes," but she could only commit to the next two years due to her schooling. Sharon Morgan also said she would. John told them he would get the application forms to them. John stated that the last couple of years he has been working on getting the Library Policies solidified. Right now he is working on an addendum or amendment for library materials checked out by patrons who later have a problematic situation. He gave the example of a patron who had her house burglarized and the library's CDs were taken. He wants to be able to use his discretion to charge the patron for the losses or not, depending on the circumstances of the loss or damage to the materials. Everyone in attendance agreed that this should be his right to make that decision. The next meeting was set for the second Tuesday in January or February. Dismissal was at 5:00.