HomeMy WebLinkAbout02-12-2007 Library Board MinutesFebruary 12, 2007 Library Board Meeting 4:00 pm
Board Members Kim Horne, Hayley Cox, Sharon Morgan and Kevin Sweeney were in
attendance. Also attending were President of the Genealogical Society Boyce Bryan and
John Castro.
John opened the meeting with an invitation to the board members to get their picture
taken for READ posters.
John then gave a brief summary of the ALA midwinter conference that he attended. He
also mentioned the selection of young adult DVD's that are listed in the newsletter. For
the next board meeting, John Castro suggested adding a standard review of purchase of
DVD's and Books added to the agenda.
Then John began a discussion on the Policies manual that he has put together. He pointed
out revisions and additions that are pending the city attorney's approval. John also briefly
described the internet policy and the informal language of much of the policies he has
written.
The discussion on policies included a brief introduction of the individual sections, and
then a more thorough discussion of each section followed.
Donations- John explained the process for adding donated materials and memorial to the
collection and the dynamic nature of these materials. He also mentioned the thank you
process for memorials.
Boyce then asked who determined which materials were genealogy materials. John
replied that the genealogical society could specifically designate materials as
genealogical materials.
Confidentiality of Library Records- John discussed flexibility in contacting police and
described the case-by-case basis that many confidentiality issues are handled as. John
made it clear that if the Library Board members had suggestions for changes in phrasing
or input regarding the policies that he was open to suggestion. John then explained the
reasons for keeping circulation records and the instances in which they are useful.
There followed a discussion between several board members and John about the process
for "Request for Reconsideration of Library Materials" and the appeal to City Council
process.
John then explained the internet problem patron system.
Services- Briefly John outlined the services provided by the library and some exceptions
to service such as not making the city directory available to bill collectors over the phone.
Collection Development- John described policies for adding to or removing materials
from collection. John here mentioned that it is his policy to not preview materials for the
collection from individual salesmen, rather purchasing our materials from our jobbers.
Here John handed around the "Request for Reconsideration of Library Materials" form
and stressed that the library's job is to provide a variety of information including
opposing viewpoints.
John Castro pointed out that the appeals to City Council process is noted in the City
Ordinance section governing the Library.
Sharon moved that the Policies be approved as proposed pending approval from the city
attorney and asked if there was any discussion.
Kim seconded the motion that the Policies be approved as proposed.
There were none opposed and the motion carried.
The meeting was adjourned at 5:30 pm with the next meeting tentatively scheduled for
the second Tuesday in May at 4:OOpm.