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HomeMy WebLinkAboutR83-628RESOLUTION NO. R83-628 A RESOLUTION OF THE CITY COUNCIL OF PLAINVIEW, TEXAS ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT TO ATKINSON & WOFFORD BEING THE LOWEST AND BEST BIDDER FOR THE CONSTRUCTION OF A FIRE TRA/NING FACILITY. WHEREAS, by City Council on July 12, 1983, the City Staff was authorized to advertise for bids for the construction of a fire training facility to be constructed adjacent to the Sub-Station at 10th & Quincy Streets; and WHEREAS, on August 17, 1983 at 3:00 p.m., three bids were received and reviewed by James ~obinson, Project Architect and the City Staff; and WHEREAS, it is the rec~Lendation of the Architect and Staff that the construction contract be awarded to the lowest and best bidder that being Atkinson & Wofford taking Alternate 91 being a deduct of $16,000 which would make their construction contract a total of $71,440; NOW, THEREFORE BE IT RESOLVSD by the Mayor and City Council of the City of Plainview that the bid of Atkinson & Wofford be accepted taking the deduct of Alternate 91 for a total of $71,440, and the Mayor be authorized to sign on behalf of the City the Construction Contract. PASSED AND APPROVED this the 23rd day of .August, 1983. AI~fEST: WALTER S. DODSON/~ity Clerk B I DDER BELK & COOK & PRUTZMAN & WOPEORD BASE BID 104,500 85,613 8?,-444 BID TABULATION QUINCY STREET SUB-STATION AUGUST t7, 1983 ALTERNATE NO. 1 .deduct ALTERNATE Nd. 2 deduct 18,650 1,800 11,384 16,000 TIME OF COMPLETION 150 ~]' - ']150 L. JAMES ROBISON & ASSOCIATES 2204 Edgemere Drive Plainview, Texas 79072 (806) 293-4486 (806) 293-4]7] GENERAL CONTRACT PROPOSAL Proposal of Plainview Texas (City Atkinson-Wofford, Inc. (Bidder's Name) Box 844 8-17-83 ( Date ) (State) Plainview, TeXas 79072 (Bidder's Address) To: The City of Plainview, Texas. The undersigned in accordance with your invitation for bid for the Addition to Quincy Street Sub-Station, lOth and Quincy, Plainview, Texas, having examined the plans and specifications with all nec- essary tools, apparatus and implements, and do all work, furnish all materials and items called for by the contract, plans and spe- cFficat[ons and~that which is stated below, in accordance with the contract documents for the sum as stated below. These sums are to cover all expenses incurred, of which this proposal is a part. BASE BID: The Undersigned Bidder agrees to furnish all labor, materials, and equipment to complete the construction in accord- ance with the plans and specifications for the lump sum of: - · n thousand four hundred fort -four dol lars(~ 87,444.00 I of 2 ALTERNATE NO..I: In the event the Owner elects to accept Alternate No. I ..... deduct: Sixteen thousand dollars _dollars($16,000.00 ) ALTERNATE NO. 2: In the event the Owner elects to accept Alternate No. 2 ...... ........ deduct: Fifteen hundred dollars dollars($1500.00 ) TIME OF COMPLETION: 15o consecutive calendar days. BID TIME: August 17, I983, 3:00 p.m. LOCATION_: Chamber Offices at City Hall, Plainview, Texas - (~ ,- ' 'g ed) Note: In the event we are the successful bidders, if the alternates are used, we will pass on to the firemen any savings that could be gained by our discounts on material they would use. 2of2 UN]TED STATES FIDE 1 ARANTY COMPANY BID BOND KNOW ALL MEN BY THESE PRESENTS: BOND NUMBER 18-0120-.83 THAT Atkinson & Wofford~. Inc. .................................................................................................................... of c/o Jerry Wofford 1112 Itasca, Plainview, Texas 79072 , ............................................................................................................................................................ as Principal , and UNITED STATES FIDELITY AND GUARANTY COMPANY, a Maryland corporation, as Surety, are held and firmly bounduntAu ............................................ City of Plainvi,.ew. :.....T..e..x...a,,.s. ....... as Obligee, in the full and just sum of.....F..~..v...e.....p..e..E,..c...e...n..~.. Qf...B. jd Ar~.~ul~ {5~ 0,[ ~,j d} ***************** lawful money of the United States, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the said Principal is herewith submitting its proposal For the addition to the Quincy Street Fire Sub-Station THE CONDITION OF THIS OBLIGATION is such that 'if the aforesaid Principal shall be awarded the contract the said Principal will, within the time required, enter into a formal contract and give a good and sufficient bond to secure the performance of the terms and conditions of the contract, then this obligation to be void; otherwise the Principal and Surety will pay unto the Obligee the difference in money between the amount of the bid of the said Principal and the amount for which the Obligee legally contracts with another party to perform the work if the latter amount be in excess of the former, but in no event shall liability hereunder exceed the penal sum hereof. Signed, sealed and delivered .. August 17, 1983 (Date) Atkinson & Wofford, Inc. (SEAO Contract (Revlsed) ( 1-74 ) CERTIFIED COPY GENERAL POWER OF ATTORNEY No. 932?2 Kno~ all Men by these Presents: That UNITED STATES FIDELITY AND GUARANTY COMPANY, a corporation organized and existing under the laws of the State of Maryland, and having its principal office at the City of Baltimore, in the State of Maryland, does hereby constitute and appoint Kathy Young of the City of Pi ainview its true and lawful attorney in and for the State of Texas , State of Texas for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and alt acts and thiags set forth in the resolution of the Board of Directors of the said UNITED STATES FIDELITY AND GUARANTY COMPANY, a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said UNITED STATES FIDELITY AND GUARANTY COMPANY. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said Kathy Young may lawfully do in the premises by virtue of these presents. In IVitnesa l~hereoi, the said UNITED STATES FIDELITY AND GUARANTY COMPANY has caused this instrument to be sealed with its corporate seat, duty attested by the signatures of its Vice. Pres/dent and Assistant Secretary, this ?th day of July , A. D. I9 82 UNITED STATES FIDELITY AND GUARANTY COMPANY. STATE OF MARYLAND, BALTIMORE CITY, (Signed) (Signed) B Charles D. Zimmerman Iii ? fcc-President. Robert G. Bruce ~4ssistant Secretary. On this 9~h day of July , A. D. 19 82, before me personally came Charles D. Zimmerman, III , Vice-Pres/dent of the UNITED STATES FIDELITY AND GUARANTY COMPANY and Rob ert G, Bru c e , Assistant Secretary of said Company, with both of whom ! am personMly acquainted, who being by me severally duly sworn, said that they, the said Charles D o Ziralllerman, 'riI and Robert G. Br~ce were respectively the Vice-Pres/dent and the Assistant Secretary of the said UNITED STATES FIDELITY AND GUARANTY COMPANY, the co~poration described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their names thereto by like order as ¥iee-President and Assistant Secretary, respectively, of the Company. My commission expires the first day in July, A. D. 19.~..~... (SEAL) (Signed) Margaret M. Hurst STATE OF MARYLAND ~ Set. BALTIMORE CITY, I, Charles W. Mackey, Jr, . Clerk of the Superior Court of Baltimore City, which Court is a Court of Record, and has a seal, do hereby certify that Margaret M. Hurst ,Esquire, before whom the annexed affidavits were made, and who has thereto subscribed his name, was at the time of so doing a Notary Public of the State of Maryland, in and for the City of Baltimore. duly commissioned and sworn and authorized by law to administer oaths and take acknowledgment, or proof Of deeds to be recorded therein. I further certify that I am acquainted with the handwriting of the said Notary, and verily behove the s~gnature to be his genuine signature. la Testimony Whereof, I hereto set my hand and affix the seal of the Superior Court of Baltimore CiW, the same being a Cou~ of Record, this 9th day of July . A. D. 19 82 (SEAL) (Signe~) Charles W. Mackey, Jr. Clerk o/ the Superior Court of Baltirnor~ C~ty. COPY OF RESOLUTION That IVhereaz, it is necessary for the effectual transaction of business that this Company appoint agents and attorneys with power and authority to act for it and in its name in States other than Maryland, and in the Territories of the united States and in the Provinces and territories of Canada; ThereJore, be it Resolred, that this Company do~ and it hereby does, authorize and empower its President or either of its Vice- Presidents in conjunction with its Secretary or one of its Assistant Secretaries. under its corporate seat. to appoint any person or persons as attorney or attorneys-in-fact; or agent or age, ts.of said Company, in its name and as its act. to execute and deliver any and att contracts guaranteeing the fidelity of persons holding positions of pubJfic or private trust, guaranteeing the performances of contracts other than insurance policies and executing or guaranteeing bonds and tmdertakings, required or permitted in all actions or proceedings, or by law allowed, and Also, in its name and as its attorney or attorneysdn-fact, or agent or agents to execute and guarantee the conditions of any and ali bonds, recognizances, obligations, stipulations, undertakings or anything in the nature of either of the same. which are or. may by law, municipal or otherwise, or by any Statute of the United States or o-f any State or Territory- of the' United States or of the Provinces or territories of Canada, or b'y the rules, regulations, orders, customs, practice or discretion of any board, body, organization, office or o~cer, local, municipal or otherwise, be allowed, required or permitted to be executed: made, 'taken, given, tendered, accepted, filed or recorded for the security or protection of, by or for any person or persons, corporation, body, o~ce, interest, municipality or other association or organization whatsoever, in any and all capacities'whatsoever, conditioned for the doing or notdoing of anything or any conditions which may be provided for in any such bond, recognizance, obl/gafion, stipulation, or undertaking, or anything in the nature of either of the same. I, Th-co dore -6. Parks , an Assistant Secretary of the UNITED STATES FIDELITY AND GUARANTY COMPANY, do hereby.certify that the foregoing is a full. true and correct copy of the original powe~ of attorney given by said Company to. Ksgtt~r ~'o!1!1 g of P!ainview ~ Texas , authorizing and empowering her to sign bonds as therein set forth, which power of attorney has never been revoked and is still in full force and effect. And I do further certify that said Power of Attorney was given in pursuance of a resolution 'adopted at a regular meeting of the Beard of Directors of said Company, duly called and held at the office of the Company in the City of Baltimore, on the 25th day of Noyeraber, t981, at which meeting a quorum of the Board of Directors was present, and that the foregoing is a trqe and correct copy of said resolution, and the whole thereof as recorded in the minutes, of said meeting. In Testimony llchereoL I have hereunto set my hand and the seal of the UNITED STATES FIDELITY AND GUARANTY COMPANY on AUgUSt 17, 1983 iDate) Assistant Secretary. L. JAMES ROBISON & ASSOCIATES_ ARCHITECTS, A.I.A. August ]8, ]983 Mr. John Hatchel, City Manager The City of Plainvfew P.O. Box 1870 Dlaiav'ew, Texas 79072 RE: ADD TION TO QUINCY ST. SUB-STATION PLAINVIEW, TEXAS Dear Mr. Hatchel: For your consideration, I would recommend that you take the base bid of White & Prutzman ($85,6]3), shou d funds not be available, then ' recommend that you con- sider the bid of Atkinson and Wofford. I also recommend that 'you only take Alternate No. 1 (a 0educt of ($16,000) which would make their construction contract for $71,444. I do not recommend that you take Alt. No. 2 for the reason that the installation of the inter'or doors and frames re- quired some what mere skill and time than the average lay- man is qualified to do. Also the doors are necessary for the control of the air conditionin§ ststem. For further information please call at your convenience. Yours tru y, LJ R/cj cc: Joe Ferguson Mayor Ridlehuber 2204 EDGEMERE DRIVE (806) 293-4486 PLAINVIEW, TEXAS 79072 Calculated Costs to Complete Project Quincy St. Sub-Station Plainview, Texa~ August 18, 1983 Base Bid - of Atkinson & Wofford Alternate No. 1 Contract $87,444.00 16___,000.00 $71,444.00 Estimate: Cost to complete Alternate No. 1: (Materials on'y) 1. Concrete drive (incl. curb & gutter) (item a) 2. Restroom vanit'es, coffee bar cabinets, shelving, lavatories & sink (item c) 3. Paint~rg (item d) 4. Floor covering (item e) 5. Ceramic tile (item f) 6. S~eciality items (item g) TOTAL Additional Costs 7. 6~ Cedar fence 75 L.F. (not in base bid) 8. Architect,s fee based uaon z ...... (6% of $7],444.00) 9. Grand Total Outlay $. 2,250.00 1,350.00 1,700.00 1,720.00 350.00 300.00 $ 7,670.00* 412.50 4,499.47 $84,025.97 *The above does not include window coverings or ce ling fans.